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We capture what arrives in the field and the land office, refine it into data you can trust, manage it on secure platforms and automate the work around it.
The short answer
DataBank helps energy operators modernize the land, revenue, engineering and operations records their programs run on. We capture documents and data from the field and the land office, refine them into validated data, manage records on secure platforms, and automate the workflows and integrations that use them, so your teams spend their time on decisions, not document chasing.
Energy document management is how an operator captures, organizes, secures and retains the land, title, revenue, engineering and asset records behind its operations, so decisions and payments rest on records the organization can trust and defend.
What operators are up against
Records accumulate across decades, acquisitions and formats faster than any one team can reconcile them by hand.
Inside most land and operations offices
A land team works from lease files scanned decades apart, in different formats, often with the same tract described differently across documents. A revenue accountant keys a division of interest calculation from records that live in a different system than the lease terms that actually govern it. An engineer waits on an archive request for a well file instead of searching for it directly.
An acquisition closes, and the records behind the newly acquired assets arrive in whatever format the seller happened to keep them in, rarely one your systems can use as-is. Meanwhile, a field crew’s inspection finding sits on paper until someone returns to the office to key it in, so the asset system runs on last week’s conditions.
Every one of these gaps is a records problem wearing a different department’s clothes. Left alone, it becomes a payment dispute, a stalled drilling decision, a slower integration, or a compliance record that can’t be produced when a regulator asks for it.
Why DataBank
Our Irving, TX facility keeps lease order and division order analysts on staff, so the people scoping and running your project already speak land and revenue accounting.
Lease order and division order analysts on staff at our Irving, TX facility, so your project is scoped and run by people who already understand land and revenue accounting work.
We scope and contract quickly, including under the time pressure of an active acquisition or divestiture, and normalize acquired records before they reach your systems.
$4.3B in energy assets supported for an operator that centralized records into one enterprise repository, with zero data loss during an office flood.
What we do
We work in four connected areas: we capture information from the field and the land office, refine it into trusted data, manage it on secure platforms and activate it through workflow and integration. Together they form the content foundation between your platforms and your operations.
We capture lease files, well files, field inspection records and acquired archives through one managed intake process, with intelligent document processing that classifies each item as it arrives.
Oil and gas scanning services →We turn content into data your systems can use, extracting and validating the fields your programs depend on, from ownership interests to well identifiers. Conflicting and duplicate records are flagged and resolved, not silently overwritten.
Data refinement services →We implement, migrate and host content platforms with access controls, retention and an audit trail, including lifetime retention where it applies, run on your infrastructure or in The DataBank Cloud.
Content management solutions →We automate routing and exceptions, and integrate content with your land, revenue accounting and asset management systems, so engineers and analysts work from one trusted system instead of chasing paper.
Workflow and automation →Challenges we solve
We solve the records problems that slow land, revenue, engineering, corporate development and operations teams, from fragmented lease records to acquisition cleanup and field inspection capture. Start with the challenge closest to yours.
Land and Title
Fragmented lease, title and ownership records scattered across formats and systems slow drilling decisions and put ownership calculations at risk.
Explore land and lease intelligence →Revenue Accounting
Lease terms and ownership records live in different systems than the revenue calculations they support, so a missed update becomes a payment that doesn’t match who owns the interest today.
Explore royalty assurance & division of interest →Engineering and Operations
Well files and asset records pile up across field crews, service companies and project folders, so engineering and operations teams spend time searching instead of deciding.
Explore well and asset data access →Corporate Development
Acquired asset records rarely arrive in a format your systems can use, so the deal is done long before the data behind it actually is.
Explore asset transaction readiness and data cleanup →Operations and HSE
Inspection and maintenance records captured in the field often sit on paper until a crew returns to the office, so asset systems run on last week’s conditions.
Explore maintenance and inspection execution →By role
An energy records decision crosses land, IT, legal, leadership and corporate development. Each role starts with a different question.
Land, engineering and operations program directors
What you’re weighing
How much drilling, payment and maintenance decisions are slowed by hard-to-find or conflicting records.
How DataBank addresses it
We take record normalization, indexing and exception resolution off your team’s desks, so decisions run from a trusted system instead of chasing down paper.
Find the challenge closest to your program →IT and systems integration leads
What you’re weighing
Integration effort and whether this replaces or connects to the land, engineering or asset systems already in production.
How DataBank addresses it
We integrate with the systems your team already runs, including land, revenue accounting and asset management platforms; we don’t replace them.
Talk to an energy specialist →Land and legal counsel
What you’re weighing
Whether ownership, royalty and compliance records can be defended if a dispute, audit or regulator request surfaces.
How DataBank addresses it
Every record carries its source and handling history, and conflicting records are flagged and resolved rather than silently overwritten.
Read about security at DataBank →Land and operations executive sponsors
What you’re weighing
Whether better records protect revenue and reduce the risk sitting in unresolved title conflicts or acquisition cleanup.
How DataBank addresses it
The same approach has supported $4.3B in energy assets for an operator that centralized records into one enterprise repository, with zero data loss during an office flood.
See how it’s worked →Corporate development and vendor contracting leads
What you’re weighing
How fast a records engagement can move from decision to kickoff, including around an active deal.
How DataBank addresses it
We scope and contract quickly, including under the time pressure of an active acquisition or divestiture.
Talk to an energy specialist →Operator experience
A real, named engagement and a second real proof point show what disciplined records management does across the asset lifecycle.
Land and records consolidation
In energy assets supported
Centralized records into one enterprise repository, with zero data loss during an office flood.
Read the Merit Energy case study →Land and royalty platform
Stood up a land and royalty document platform that protected revenue through an active acquisition cycle.
Security and compliance
Records stay under documented custody from receipt to the governed record, with access controls, audit trails and retention enforced on the platform.
Chain of custody
Every handoff logged, paper and digital, from receipt to the governed record.
Access controls
Role-based permissions by team, asset and record type.
Audit trails
Every view, edit and routing step recorded.
Retention
Retention schedules applied on the platform and enforced by rule, including lifetime retention where it applies.
Hosting
Your infrastructure, your cloud tenant or The DataBank Cloud, agreed with your IT team at scoping.
Frameworks and certifications
Platforms and partners
We lead with Hyland OnBase and Box, and we work across the other platforms operators already run, including Microsoft, Amazon Web Services, Esker, Jadu, Kyocera, PageIQ and The DataBank Cloud.
See our technology network →Getting started
We scope against your real record volume and your own timeline, including around an active acquisition, then move quickly.
Talk to an energy specialistFAQ
We solve the records problems that slow land, revenue, engineering, corporate development and operations teams at oil and gas operators, from fragmented lease and title records to acquisition cleanup and field inspection capture.
No. Your systems of record stay yours. We integrate capture, extraction and delivery with the systems your team already runs.
We scope and contract quickly, and normalize and structure acquired records before they reach your systems, so records become usable in weeks rather than quarters and integration happens once.
Every record is logged from receipt to the governed record, with role-based access, retention applied by rule and a full history of every view and change.
Start with the records problem closest to what you’re measured on: a land backlog, a royalty dispute rate, a well-file search time, or acquisition integration timeline. That becomes the pilot, and the same foundation extends to the next program.
Start with one program
Bring the backlog, system or workflow you’re measured on. An energy specialist will show you where work stalls, from intake to automation, and what it would take to fix it.
Talk to an energy specialist