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Digitize patient records, medical charts, and healthcare documents with HIPAA-compliant scanning built for healthcare operations, from paper charts to EHR-ready data.
The challenge
Incoming records from referrals, transfers, and outside providers pile up faster than staff can process them. We scan, index, and deliver records directly to your EHR, often within 24-48 hours of receipt.
File rooms full of patient charts consume space and create compliance risk. We digitize entire archives at scale, with structured metadata that makes decades of records instantly searchable.
Keying patient data by hand leads to mistakes that impact care and billing. Our AI extraction plus human validation delivers accuracy rates that exceed manual processes.
How it works
Discovery & planning
Define document types, retention needs, and EHR integration requirements up front.
Secure pickup or shipping
Chain of custody documented at every step, with full tracking visibility for your compliance team.
Document preparation
Fasteners removed, worn pages repaired, folders organized for clean capture.
Scanning & indexing
State-of-the-art scanners handle standard charts to oversized documents, microfilm, and legacy formats, processing hundreds of boxes daily.
Validation & quality assurance
Subject matter experts trained in healthcare documentation review extracted data before it reaches your systems.
Delivery & integration
Digitized records and extracted data delivered in formats ready for Epic, Cerner, MEDITECH, OnBase, or any system you run.
What's included
Security & compliance
FAQ
All facilities are SOC 2 Type II and HIPAA certified. Staff undergo HIPAA training, documents are tracked via secure chain of custody, and data is encrypted in transit and at rest.
Virtually any healthcare document: patient charts, medical records, lab results, imaging reports, consent forms, insurance documents, EOBs, microfilm, and legacy formats.
Yes. We deliver files and structured data in formats compatible with Epic, Cerner, MEDITECH, Allscripts, and other major EHRs.
You decide. We can return original documents to your facility, transfer them to a secure storage partner, or handle certified destruction with full documentation.
Yes. Our outsourced mailroom processing handles daily incoming documents, scanning, indexing, and routing them to your systems as they arrive.
Start the conversation
Tell us what your inbound volume and archive look like, and we'll scope a plan to get records into your EHR faster.
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