Document Intake & Data Capture
Outsourced Mailroom Processing
When Document Intake Is Fragmented, Operations Become Reactive
Incoming documents rarely arrive in one clean stream. They come through physical mail, shared inboxes, branch locations, field offices, portals, fax, and legacy systems.
DataBank helps organizations centralize physical and digital mailroom intake so documents are captured, classified, validated, and routed with more control from the start.
Centralized Mailroom Intake. Zero Bottlenecks.
Hands-Off Mail Operations
Centralize physical mail, email, fax, and other intake channels into one managed process so documents do not rely on scattered handoffs.
Faster Access for Distributed Teams
Give teams access to captured documents and data faster, whether they work in the office, remotely, or across multiple locations.
Automated Mailroom Benefits
Simplify mail management without lifting a finger.
Access Data From Your Mail Fast
AI technology extracts key data points from your mail with the highest accuracy. That data is then integrated into your systems for immediate use. It is quickly and accurately indexed for rerouting across your organization and any external stakeholders.
Reduce Manual Labor & Physical Storage
Save costs over time associated with physical handling, mail storage, and expensive data entry errors.
Boost Compliance & Security
By safely digitizing mail, using AI to find and label its contents, and instantly sending it to your systems, you’re centralizing access and maintaining a detailed audit trail.
Outsourced Mailroom Process
How centralized mailroom processing turns scattered intake into trusted inputs.
Mail Forwarding/Scanning
Physical mail is forwarded to a P.O. box or scanned remotely by our team.
Digital Processing
Mail can also be emailed or faxed to our team, capturing all your various types.
Classification & Extraction
Documents are classified and key data is extracted so information can move into the right system or workflow.
Human Validation
As needed, subject matter experts review and refine any data that may not meet your accuracy standards.
Data Delivery
We integrate your mail and data with your system(s), allowing centralized access from anywhere and simple delivery.
Workflow Activation
Trusted inputs help downstream workflows, automation, and teams move with more consistency and control.
Canal Barge Company automates invoice payments with mailroom processing.
Canal Barge relies on DataBank to manage invoice mail processing and deliver the data its systems and workflows need, reducing manual intervention across the payment process.
Insights
Practical guidance for improving document intake, automation, and workflow performance.
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Get Started
Make the move to automate your mailroom with DataBank.
Speak With An Expert Now
Chat with one of our Outsourced Mailroom Processing specialists to understand where to start.
Protecting Your Mail & Data
Learn about our SOC 2 Type II certified processing facilities, where mail is processed and validated.