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Securely transform HR records into searchable data. Digitize personnel files, payroll records, and benefits documentation with high-security scanning designed for complex HR operations.
The challenge
Manual filing leads to missing I-9s and payroll records. We centralize documents into a secure digital archive with automated indexing for federal compliance and audit readiness.
New hire paperwork delays start dates. Digitization allows immediate data flow into HRIS systems so employees start work sooner.
Offsite archives for former staff drain budgets. Digitization enables certified shredding of originals, reclaiming space and reducing long-term storage fees.
How it works
Strategy & scope
Record types, retention schedules, and HRIS integration needs defined up front.
Secure transportation
Documented chain of custody and tracking.
Preparation & repair
Fasteners removed, worn pages repaired, folders organized.
Intelligent capture
High-speed scanners with PageIQ identify document types and extract employee data automatically.
Data validation
Manual verification by specialists against original files.
Encrypted delivery
Digital records and validated metadata delivered into your HRIS or OnBase.
What's included
Security & compliance
FAQ
Personnel files, I-9 forms, payroll records, benefit enrollment documents, and legacy microfilm formats.
Yes, we follow legal retention requirements and state-specific labor laws, with detailed destruction certification.
Yes, including Workday, OnBase, or your current HRIS, without manual entry.
Yes, our digital mailroom service handles daily incoming documents with immediate routing to your HR team.
Start the conversation
Tell us what's in the file room, and we'll scope a plan to digitize it securely.
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