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From financial services and accounting to manufacturing and beyond, we capture what arrives, refine it into data you can trust, manage it on secure platforms and automate the work around it.
The short answer
Yes. Public Sector, Energy, Healthcare Payers, Commercial Insurance, Education and Healthcare Providers are our most document-intensive, named industries, but the same capture, refinement, management and automation foundation applies to any organization with regulated, compliance-heavy document and data work, from financial services and accounting to manufacturing and beyond.
Regulated industry document management is how an organization captures, organizes, secures and retains the records a regulator, auditor or counterparty can ask to see, no matter which industry sets the specific rules.
What regulated organizations are up against
The specific rule changes by industry. The underlying problem rarely does.
A financial services firm needs a loan file produced for an exam. An accounting firm needs a workpaper traced for a review. An HR team needs a personnel file produced for an audit. A manufacturer needs a quality or compliance record pulled for a customer or regulator. The industries and the specific rules are different, but the gap is the same one every time: records that exist somewhere, in some format, that take real staff time to locate, assemble and prove complete.
That gap doesn’t show up only in the industries with a name on this site. It shows up anywhere documents and regulation meet.
Why DataBank
The same document and data foundation already holds up across industries most sites wouldn’t think to name on one page.
Real, named engagements span clinical laboratories, marine transportation and logistics, healthcare payers, public sector agencies and energy operators, not just one industry’s compliance regime.
Access controls, retention and audit trails are configured to the specific regulatory environment you operate in, not a one-size-fits-all policy.
We start with one records problem you can measure, then extend the same foundation to the next, whatever industry you’re in.
What we do
We work in four connected areas: we capture information from every channel, refine it into trusted data, manage it on secure platforms and activate it through workflow and integration. Together they form the content foundation between your platforms and your organization.
We capture paper, email, fax and portal uploads through one managed intake process, with intelligent document processing that classifies each item as it arrives.
We turn content into data your systems can use, extracting and validating the fields your programs depend on.
Data refinement services →We implement, migrate and host content platforms with access controls, retention and an audit trail, run on your infrastructure or in The DataBank Cloud.
Content management solutions →We automate approvals, routing and exceptions, and integrate content with the systems your organization already runs.
Workflow and automation →Sectors we serve
Financial services, accounting, HR and accounts payable all have dedicated scanning services today. We also support manufacturing and other regulated sectors with the same capture, refinement, management and automation foundation.
Statements, loan files and account records that have to be retained, retrieved and audited on demand.
Explore financial services scanning →Workpapers, engagement files and supporting documentation that a review or audit needs to be able to trace.
Explore accounting scanning →Personnel files, I-9s and benefits documentation with their own access and retention requirements.
Explore human resources scanning →Invoices and payment records that have to reconcile cleanly and stay retrievable for audit.
Explore accounts payable scanning →We also work with manufacturers and other regulated organizations whose document and compliance needs don’t fit neatly into one of the sectors above. If that’s you, talk to us about your specific records and regulatory requirements.
By role
A records decision crosses compliance, IT, operations and leadership in any regulated organization. Each role starts with a different question.
Compliance and audit leadership
What you’re weighing
Whether records can be produced quickly and completely if a regulator, auditor or counterparty asks for them.
How DataBank addresses it
Every record carries its source and handling history, logged from receipt to the governed record, with retention applied by rule.
Read about security at DataBank →IT and systems integration leads
What you’re weighing
Integration effort and whether this replaces or connects to the systems already in production.
How DataBank addresses it
We integrate with the systems your team already runs; we don’t replace them.
Talk to a DataBank specialist →Operations and program leadership
What you’re weighing
How much staff time goes to document handling instead of the work it supports.
How DataBank addresses it
We take document capture, validation and routing off your team’s desks, so staff time goes to decisions, not document chasing.
Talk to a DataBank specialist →Executive sponsors
What you’re weighing
Whether a records program reduces real audit and operational risk without a long, risky implementation.
How DataBank addresses it
We start with one program and a backlog or process you can measure, then extend the same foundation to the next.
See how it’s worked →Proof across regulated industries
CompuNet Clinical Laboratories
0 downtime. No business disruption.
Canal Barge Company
An invoice mail engagement. We took over the mail-dependent piece of their payment workflow.
Rescued a stalled OnBase implementation and consolidated three legacy systems into a single governed platform.
Migrated decades of records off a legacy ECM into a modern, audit-ready environment used across 14 departments.
Stood up a land and royalty document platform that protected revenue through an active acquisition cycle.
Security and compliance
Records stay under documented custody from receipt to the governed record, with access controls, audit trails and retention enforced on the platform.
Chain of custody
Every handoff logged, paper and digital, from receipt to the record.
Access controls
Role-based permissions by team, program and record type.
Audit trails
Every view, edit and routing step recorded.
Retention
Your records schedules applied on the platform and enforced by rule.
Hosting
Your infrastructure, your cloud tenant or The DataBank Cloud, agreed with your IT team at scoping.
Frameworks and certifications
Platforms and partners
We lead with Hyland OnBase and Box, and we work across the other platforms organizations already run, including Microsoft, Amazon Web Services, Esker, Jadu, Kyocera, PageIQ and The DataBank Cloud.
See our technology network →Getting started
We scope against your real record volume and your own regulatory requirements, then move quickly.
Talk to a DataBank specialistFAQ
No. We serve regulated, compliance-heavy document work across financial services, accounting, HR, accounts payable, manufacturing and other sectors, alongside the named industries with their own dedicated pages.
Statements, loan files, workpapers, personnel files, invoices and other records that have to be retained, retrieved and produced on demand for an audit, review or regulatory request.
No. Your systems of record stay yours. We integrate capture, extraction and delivery with the systems your team already runs.
Every record is logged from receipt to the governed record, with role-based access, retention applied by rule and a full history of every view and change, configured to match your specific regulatory environment.
Start with the records problem closest to what you’re measured on: an audit finding, a backlog, or a process that depends on paper. That becomes the pilot, and the same foundation extends to the next program.
Start with one program
Bring the backlog, system or process you’re measured on. We’ll show you where work stalls, from intake to automation, and what it would take to fix it.
Talk to a DataBank specialist