If any industry is consistently changing our daily lives, it’s technology. It’s created kind of a weird world that we live in now – one where we leave stores to buy the product we were just looking at, online, and where we wake up and check our emails before we even get out of bed. This week, Apple announced an iPhone for giants and a watch that can do more than your first laptop could ever dream of, and after you purchase either one, your 5-year-old will know how to use it better than you do.
As technology affects our personal lives, it changes the way we work, too. Meetings happen over the phone or on Skype. Faxes are all but obsolete. Now, instead of replacing the coffee sugar with salt, your coworker changes your desktop background to some weird abomination that you can’t unsee.
The energy and utilities industries have solved a lot of problems with technology, but many departments are still struggling through manual, paper-intensive processes every day that diminish productivity. Invoices involve lots of repetitive sorting, scanning, and verifying documents, taking employee time that could be better spent on other tasks. Contract Management requires careful attention to compliance regulations, and many versions of the same documents float around before approval, which can be confusing and lead to even bigger problems. There’s lots of inefficiencies residing in business processes, but technology has a way of fixing these too – it’s called Enterprise Content Management (ECM).
ECM is a powerful tool that solves many of the problems plaguing energy and utility operations, helping to cut costs and increase productivity. Ever spent too much time searching for information that should have been easy to find? Are employees constantly caught up in tasks like data entry and forms approvals? ECM organizes information by storing it in a single repository, accessible from any location on any device. Documents are keyword searchable, so employees can find what they need in seconds, from their offices or in the field.
ECM also provides business process automation, a versatile strategy that can streamline processes ranging from invoice processing, to forms approvals, to onboarding and more. If it’s repetitive, it can be automated, and if it’s automated, you won’t have to do it. What’s more, you can build out these processes yourself, without needed custom coding. As your organization grows and needs change, you can alter your solution accordingly.
All this barely scratches the surface of what’s possible with enterprise content management. Don’t let your manual processes leave you in the dust of a rapidly moving technological world. To learn more about how you can cut costs, save time, and increase productivity with ECM, download our free guide below.