Eliminate Paper Processes
Cut back on paper, time and money.
Moving away from paper processes is becoming increasingly important for all kinds of organizations to compete and remain relevant in a modern world. This transition will help your team reduce human error from manual entry, provide easier search and data retrieval, heighten security with compliance in mind and allow for greater visibility for your organization.
Our team will work with you to digitize your documents while extracting and structuring the data. This often starts by scanning your documents but can expand quickly into mapping and automating your processes, interconnecting your organization, and activating your data to gain more decision-driving insights.
How to Get Started
Map Your Existing Processes
It will be important to map out how paper is dominating your core processes in your current state. Where does the paper start? Is it generated internally or delivered to you in a paper format? How does the paper flow throughout these processes and where are there opportunities to shut it off?
Shut-off Day Forward Paper
The next key step is to shut off your paper at the source wherever possible. Can you mandate digitized invoices from vendors? How can digital forms begin to replace paper versions? Where do you have teams printing off documents just to turn around and scan them in again? Not only will this approach be more sustainable, it will save valuable time and allow you to refocus your team.
Analyze Your Backlog
For archival documents, you will need to define requirements and potential value. In some cases, simply scanning and storing the documents will suffice for your needs; however, proceeding in a manner that allows for fast retrieval through indexing and categorization is critical. For a more modern approach, data can be extracted from your documents to power business intelligence and automation initiatives.
Make Your Content Accessible
With paper processes, your employees are wasting time and money searching for the information, rather than using it for more valuable tasks. Once your files are digitized they’ll need a place to go for management and activation. Content services platforms are available at scale depending on your needs and objectives.
Assess Security Threats
Storing paper documents is not only costly but leaves security gaps in the events that could cause information damage like floods, fires, theft or even the daily wear of handling paper. Digitizing your documents and processes ensures only those with permission can access the data, drastically reducing the occurrence of compliance issues.
Mitigate Human Error
With digital forms, you can reduce simple manual errors, like typos or reading the data incorrectly, which can cost you valuable time later. The digital process allows you to set rules for your information to make sure it is placed in the correct location for easy access, error-free.
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