Growing your company by hiring new employees is exciting as new talent and new minds come together to form new ideas. But from a human resources perspective, every new employee comes with a life story that must be documented on paper before they start contributing. Often, this paperwork involves the input of several different employees from different departments, and when Joe – the guy from payroll, Betty – the lady from HR, Damaris – the new hire’s new supervisor, Jack – the new hire’s 2nd cousin twice removed, Linda – a lady the new hire met on the plane once, and Jeff – who no one actually knows but still needs to sign something or other, all have to be involved in the process, it gets complicated.
In addition to maintaining organized paperwork from tons of people, manual hiring processes generate other difficulties, too. Paper process are expensive and time consuming, requiring lots of data entry and printing, signing, and scanning, making the whole operation more difficult for both parties. When multiple candidates are being hired at a time and paperwork starts flying in every direction, it’s easy to overlook missing or incomplete information. When all is said and done, hiring managers also often don’t know if company policies and new hire packets were actually read and understood by incoming employees.
By using applying human resources automation to the new hire process, organizations can minimize the steps needed to get paperwork in order and simplify the actions that need to be taken on all sides. New employees can input their information electronically, reducing the use of paper and quickening their application and offer acceptance (while decreasing data entry on your side). Electronic forms can be easily routed to managers in other departments who are involved in setting up payroll, workspaces, and the like, and HR managers can quickly access or file all relevant paperwork and keep the entire process running smoothly.
In addition to streamlining communication and collaboration, human resources automation simplifies compliance as well as audits by automatically notifying human resources if any information is missing from employee files or filed incorrectly. The ability to limit who has access to stored employee information also provides higher security and better privacy.
New hire processes are just a small part of how human resources automation can lend a hand to optimizing a wide range HR functions. It’s just as important for an organization to make a good first impression on a new employee as it is for those employees to do the same on their first days. Business process automation allows newcomers to get plugged in and start contributing quickly and helps HR managers to breeze through paperwork and logistics so they can turn their attention to more pressing issues.
For more information, watch our webinar recording below – Putting the “Human” Back in “Human Resources.”
