What are you afraid of? I’m afraid of spiders, and like many other people, public speaking. Some people are afraid of really weird things, like chopsticks (Consecotaleophobia), Dutch people (Dutchphobia), or peanut butter sticking to the roof of their mouth (Arachibutyrophobia), but one fear that is becoming more and more common is that of catastrophic data loss.
It seems like every other day, another major security breach is plastered all over every news source. Heartbleed buzz died down and fixes were being implemented just in time for Internet Explorer to announce a huge vulnerability to its users. With all these digital security crises, now may be a good time for both organizations and individuals to step back and take a look at their own measures of protection.
Data can be difficult to manage given the large quantities that organizations accumulate as well as the increasing age of information as time goes on; however, it’s important to ensure that you are taking proper precautions to keep it all safe. One of the first steps is making sure you have an electronic copy of any important information you possess in case of a fire, break in, or natural disaster – keeping only physical copies of your files is a HUGE no-no. This should be stored in the cloud so it can be accessed remotely in case physical access is impossible. In addition, you should set up a company data protection plan to guard against data security breaches.
Questions you should be asking yourself in this process:
1. What is my most important data, and where is it stored? Who has access to it?
2. How effective are the security measures I am currently using for what I want to protect?
3. How long has it been since my organization’s data security policy has been updated? Does it take into account social media and cloud technologies?
4. How will I know if my data has been breached, and do I have a plan in place in case it happens?
Keeping your data well organized is crucial to meeting your security goals. You should be able to easily locate and access any information you need, as well as put settings in place that control who else has access to certain documents. Being able to see into your processes is also a factor, as well as ensuring you always have the most up-to-date information. All of this can be handled with an enterprise content management (ECM) solution. Once you have control over your files and adhere to these data security principles, you’ll be able to protect your information more effectively.
For more information on how to get started, download our free guide to enterprise content management below.