If contracts play such a big role in government, then why are they so tedious to manage? Tracking, reviewing and approving high volumes of contracts not only increases coffee intake, but also drives employees up the wall. Sure, they can be calmed down with free doughnuts every once and awhile, but after 5 minutes that warm and fuzzy doughnut feeling will wear off, and they’re left to fend for themselves against the paper build-up.
It’s time to permanently take the stress out of contract management by adding workflow automation to your processes. Our contract management solutions properly handle every stage of the contract life cycle while providing information and tools that personnel need to drive work forward.
See information clearly with a 360-degree view
Using automation to capture, store and manage all of your contracts and supporting information gives you access to information at your fingertips. Having all of your information in one secure location eliminates lengthy manual work such as filing and retrieving documents. Now you can maximize productivity by finding information quickly and efficiently to better serve your constituents.
Support your contract at every stage from review, to approval and execution
Carefully handle every stage of the contract life cycle, from beginning to end:
- Quickly gather necessary data: Our contract management solutions ensure that the necessary data for a contract request is collected, and it also notifies staff when more information is needed.
- Create high-volume contracts with automation: This paves the way for effective collaboration and negotiation by allowing personnel to create electronic notes, track conversations, and capture revisions and supporting documents from email inboxes.
- Put the right contract in the right hands: Automatically route specific contracts to the right person to enable faster and more efficient reviews and approvals. Employees can review contracts from anywhere – the office, mobile devices, or line-of-business applications.
- Improve contract execution: Effectively manage contract obligations by taking advantage of signature solutions, flagging specific terms on execution, and notifying the right people about revisions.
Increased visibility means complete control
Managers and legal departments have complete visibility throughout the contract process from contract type, status or staff assigned. They can track what was changed, by whom and when, with a full audit trail for complete liability. Managers also have a calendar that shows them expiration dates and renewals, and even sends reminders of due dates. When the contract is finished, they can be sent to people outside of legal departments so they stay up-to-date with key contract details.
Digitally storing your contracts creates self-service access for your staff and constituents so you can do more work with less interruptions. For more information on how government agencies can streamline processes and cut costs, join our upcoming webinar below – “Overcoming the 7 Pains of Government.”
