Article written by Stephanie Onofri
The image of the entry level employee or intern pushing around a mail cart full of paper might be a thing of the past to most leading cutting-edge industries, but in the realm of Institutions funded by local, state, and federal governments, the story is quite a different one. Nowhere is this truer than in our corrections departments. Not only is the amount of employee and inmate paper records unmanageable, but factors like security and disaster prevention, such as fire-proof filing cabinets, are often overlooked. It isn’t really surprising considering that these institutions usually have to make the best of available funding. But how much does it actually cost these institutions in the long run?
Let’s take into consideration the time factor. Employee and inmate records can take hours to fish out, depending on how efficiently – or not – they were filed away. These are hours that would otherwise be spent improving on existing processes and creating more efficient solutions to existing Industry challenges. Human Resources employees are the ones who end up doing most of the “fishing,” and in the process, they forsake the ability to take care of their actual appointed responsibilities.
So how does the Government Correctional Industry maintain a level of managerial control over records while remaining compliant and reducing turn-over rates?
Many correctional facilities are looking into paperless office software and online storage solutions to ensure the security of their files as well as proper record management and retention.
As a start, an Enterprise Content Management system can:
- Speed up document retrieval rate
- Secure access to sensitive documentation
- Allow access to multiple documents at once in a single interface
- Streamline workflow processes
- Ensure compliance to governmental regulatory standards
- Increase innovation and growth in corrections departments across the board
Probably the best part of ECM is that it can be tailored to fit the particular needs of the Industry, clearing time, storage space, and budget funds for departmental growth. While many correctional facilities have adopted ECM solutions, some have yet to experience the wide array of business benefits.
Contact DataBank today and find out how we can help you make the most of your Government solution! Also, feel free to download our case study below – “Broward Sheriff’s Office Implements New and Improved Records Management System.”