Going paperless is more than a “save the environment” movement. Tossing out those old processes and making room for new digital ones can also increase ROI and save you time and money.
Let’s start with the basics. According to the Paperless Project, in the U.S. alone, large organizations lose a document every 12 seconds. Each of those misfiled documents costs them $125. Any documents that are completely lost cost them an average of $350-$700.
On top of the wasted money, a typical employee spends 30-40% of their time each day looking for information that’s locked away in filing cabinets and backfiled emails.
When your staff isn’t bogged down by a mountain of paperwork to scan or file away, they can actually get to higher level tasks that impact the company and take it to the next level. Sending off your documents once a week, once a month or even once a day to be scanned and indexed by someone else allows your office to ramp up the efficiency.
On top of that, other companies whose sole purpose is to scan and capture your data have the ability to do it even faster than you may be able to. Since it’s their main focus, they can scan your data back into your digital environment in 24 hours or less so you can start working on it right away.
Paperless offices don’t have to hire additional employees who only work on scanning and filing, they don’t have outrageous monthly paper costs and they don’t lose potential new business everytime a contract or file is lost. Offices that digitize paper efficiently see an average ROI in 12 months or less with two-thirds of them achieving payback in 18 months or less.
As the end of the day rolls around and your employees are struggling to meet their deadlines, accuracy is usually the first thing to go as people rush to get their data captured or filed. This is one of the most common problems in offices where paper is king. And honestly, it’s not your fault.
Outsourcing the scanning and data capture of your documents and files to a company who has the experience and team to do it as accurately as possible is much more realistic. You can hold them to a higher standard and expect more in return because, well, they are the experts and that’s what they do.
Taking your office into the 21st century begins with document scanning. Clearing out those filing cabinets or even warehouses filled with documents and getting them loaded into a secure, digital space is the first step to going paperless. From there you can invest in automation technologies, workflows customized to your organization, integrations with your current systems and more.
Learn more about the benefits of becoming a paperless office. Watch the video below!