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OVERVIEW

High Volume Document Scanning

Digitize your paper records with efficient and secure bulk document scanning built for large-scale projects.

When paper files pile up faster than your team can manage, storage costs climb and critical information stays locked in cabinets. High-volume document scanning solves this by converting physical records into structured, searchable digital assets. At DataBank, we process hundreds of boxes daily across our national network of facilities, helping organizations eliminate paper backlogs and build digitization into their ongoing operations.

Connect with a scanning expert

Why organizations choose bulk document scanning

Automate data intake

Streamline document processing with our end-to-end services, from pickup and facility rerouting to data integration.

Save time finding files

Digital files become immediately accessible in your systems, ready to feed your processes. No more digging through boxes or waiting for offsite retrieval.

Reduce storage and operational costs

Physical records consume expensive real estate and require management. Digitization eliminates offsite storage fees and the costs of manual retrieval.

WHAT to expect from high-volume document scanning

Start your journey to a data-driven operation with high volume document scanning and expert validation.

The DataBank proven process

With various file-receiving options and a best-in-class chain of custody, digitization becomes simple and stress-free. After more than 30 years of processing hundreds of boxes a day, we’ve developed a proven method that keeps projects on track and on budget.

Accurate, secure information

We offer industry-specific human validation so you can count on consistent quality. Our multi-layered security, backed by SOC 2 Type II certified facilities, keeps your data protected from start to finish.

Jumpstart a data-efficient operation

Boost productivity by enabling instant access to documents and data. We transform paper files into accurate, usable information that helps you achieve your goals while improving stakeholder experiences.
GETTING STARTED

How high-volume document scanning works

Planning

We take the time to understand your goals and document types, so we can craft a precise approach tailored to your needs. Additionally, we accept most file formats, which means the process stays simple and flexible from the start.

Document collection

You choose how we receive your physical incoming and archival records. Whether it’s scheduled pickup, secure shipping, or even a custom on-site scanning solution for extreme volumes, we adapt to what works best for you.

Scanning & indexing

Using state-of-the-art technology, our experts first convert your files. Then, they meticulously index and categorize them so that, in the end, they’re easy to search and find.

Quality assurance

To ensure data integrity, our team performs human validation— carefully double-checking every detail. As a result, we help you meet your industry’s compliance standards with confidence.

 

Integration & delivery

We deliver your digital files to wherever they’re needed— whether that’s your existing system, cloud storage, or physical media. Additionally, our experts are here to guide you in selecting the most effective delivery method.

The world is your oyster

With your digital files ready, you can now begin exploring AI and automation. From there, we’ll guide you in transforming your processes so you can achieve maximum efficiency.

 

Industries that rely on bulk document scanning

High-volume scanning serves any organization buried in paper, but some industries face unique challenges we’ve solved hundreds of times.

Healthcare

Hospitals and health systems manage massive volumes of patient records, from legacy charts to daily inbound documents from referrals and outside providers. We scan, index, and deliver records in formats ready for Epic, Cerner, and other EHR platforms, with HIPAA-compliant security throughout.

Government

Public agencies hold decades of records that citizens, auditors, and staff need to access. We digitize everything from standard case files to oversized maps and microfilm archives, helping agencies meet transparency requirements while reducing storage costs.

Oil and gas

Land records, well files, and engineering drawings contain critical data for acquisitions and operations. Our large-format scanning handles oversized plats and maps, and AI-powered extraction captures key metadata from leases, deeds, and production documents.

Insurance

Claims files and policy documents drive decisions across the organization. Bulk scanning converts paper archives into searchable records while intelligent processing extracts data for claims management and policy administration systems.

Security built for sensitive records

Your data stays protected in our national network of SOC 2 Type II certified production facilities with advanced 24/7 monitoring. Additional certifications include HIPAA and ISO 27001, and we maintain strict chain of custody documentation from pickup through delivery.
Learn about our security certfications

INSIGHTS

Dig into AI & automation insights.
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GET STARTED

Start your bulk document scanning project

Connect with a scanning expert

Chat with a specialist who will understand how many and the types of records to kick off an estimate.

Discover Intelligent Document Processing

Go a step further by extracting data from your documents and integrating them with your systems.

Frequently asked questions

What counts as high-volume document scanning?

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High-volume typically means projects involving thousands of documents or ongoing intake that exceeds what in-house staff can handle. Whether you’re digitizing a warehouse of archived boxes or processing hundreds of incoming pages daily, our facilities and workflows are built for scale.

What types of documents can you scan?

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We handle nearly any document type: standard paper files, bound volumes, oversized engineering drawings and maps, microfilm, microfiche, aperture cards, and fragile or damaged originals. If your organization stores it, we can likely digitize it.

How do you handle large-format documents?

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Our facilities include specialized wide-format scanners for oversized documents. Maps, plats, engineering drawings, and other large materials are scanned at appropriate resolutions and indexed alongside related standard-size documents.

What file formats do you deliver?

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Standard deliverables include searchable PDF, PDF/A for archival, and TIFF for preservation. We also provide structured data exports in formats that integrate with your document management system, ERP, or other platforms.

Can you scan documents on-site at our location?

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Yes. For organizations with records that cannot leave the premises or volumes that make transport impractical, we offer on-site scanning solutions with equipment and staff deployed to your facility.

How is pricing determined for bulk scanning projects?

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Pricing depends on volume, document condition, indexing complexity, and turnaround requirements. We provide detailed estimates after reviewing sample documents and understanding your project scope.