Article by Stephanie Onofri
Yes, we all know space is the final frontier. But our frontiers here on Earth are made of much more tangible stuff. I am speaking of course of the IT advances that make us better, faster, richer, and stronger: the all encompassing ECM solutions that allow Government Industries to not only use fancy sci-fi tech like Big Data Analytics, but to manage ever-changing government sector agendas.
More and more local and state government agencies are streamlining their agenda management process through workflow automation integrated to their electronic document management solution.
The reason is simple. While agenda management is a crucial part of internal agendas, serving the purpose of coalescing plans and actions, as well as ensuring a level of transparency with the public, the process itself is time-consuming and prone to mistakes. There are simply too many cracks to fall through; updates and minutes don’t always reach the appropriate personnel, so while the agenda details continue to evolve, some remain inevitably in the dark, often discovering certain developments once they have already been approved; and approvals can take a long time when they are sitting on a paper stack, or when documents continue to be modified by other parties without notification updates.
In short, the decentralized process doesn’t allow for efficiency, and takes up valuable time which can otherwise be spent improving on existing processes.
With an Enterprise Content Management system, government agencies can accomplish the following items with ease:
- Fast Approvals – Through workflow automation, all approvals are automatically sent to the appropriate parties by the agenda management system, eliminating the paper trail and cutting approval times exponentially.
- Automated auditing and update notification – The ECM system audits updates and minutes to ensure consistency of information, which makes last minutes agenda changes faster and more efficient.
- Remote Access – Users can receive, approve, and notify others of agenda updates from any location with a secure connection, including any smart devices.
With the demand for compliance and transparency rising, Industry leaders are already making the switch. For more information, download our Ultimate Guide to ECM below!