Automated mailroom processing
Automate your mailroom with AI processing.
Our mailroom service automatically handles all your physical mail, email, and faxes. We extract vital data as needed using advanced AI – making it instantly available in your systems and relieving you of the tedious mail-handling task.
Hands-off mail operations
Mail can be forwarded to a secure P.O. box or scanned remotely based on your needs. We also process mail received via email or fax.
Enable remote work
Maintain business continuity from anywhere by automating mail processing and sending incoming data to your teams immediately.
AUTOMATED MAILROOM BENEFITS
Simplify mail management from intake to data access without lifting a finger.
Access data from your mail fast
AI technology extracts key data points from your mail with the highest accuracy. That data is then integrated into your systems for immediate use. The is quickly and accurately indexed for rerouting across your organization and any external stakeholders.
Reduce manual labor and physical storage
Save costs over time associated with physical handling, mail storage, and expensive data entry errors.
Boost compliance and security
By safely digitizing mail, using AI to find and label its contents, and instantly sending it to your systems, you’re centralizing access and maintaining a detailed audit trail.
AUTOMATED MAILROOM PROCESS
How Automated Mailroom Processing works
Mail forwarding/scanning
Physical mail is forwarded to a P.O. box or scanned remotely by your team.
Digital processing
Mail can also be emailed or faxed to our team, capturing all your various types.
AI extraction
Our AI technology automatically finds and labels key data points that matter to you.
Human validation
As needed, subject matter experts review and refine any data that may not meet your accuracy standards.
Data delivery
We integrate your mail and data with your system(s), allowing centralized access from anywhere and simple delivery.
Automate the next big thing
We’re here to help you find new ways to capitalize on modern technology like AI and automation in the workplace. What’s next?
Canal Barge Company automates invoice payments with mailroom processing
The New Orleans-based transportation company relies on DataBank to manage invoice mail processing and distribution of data to feed their system and workflows – without heavy manual intervention.
INSIGHTS
Dig into AI & Automation insights.
Modern IDP Demystified: Where It Works and How to Choose the Right Approach
Intelligent Document Processing (IDP) has reached a point of real operational maturity. Organizations in regulated industries are no longer experimenting with the technology. They are implementing it to solve real operational challenges where accuracy, governance, and...
Healthcare: How Structured Outputs Land in Your Systems Without Ripping Anything Out
Healthcare IT leaders do not need another intake platform. They need structured, validated data that fits the systems they already operate. The challenge in document modernization is not digitization. It is ensuring that extracted data and document outputs align...
Clear Crash-Report Backlogs and Hit Federal Reporting Deadlines with Metadata You Can Trust
Federal crash-reporting requirements are fixed. Deadlines do not move. Required data elements are clearly defined. Audit exposure is real. For Records Managers, County Clerks, and Public Safety departments, the challenge is not understanding what must be reported. It...
GET STARTED
Make the move to automate your mailroom with DataBank.
Speak with an expert now
Chat with one of our Automated Mailroom Processing specialists to understand where to start.
Protecting your mail and data
Learn about our SOC 2 Type II certified processing facilities where mail is processed and validated.