AI-Powered Document Processing
Our Proven Process
From paper to actionable data made easy.
When your operation teams are already stretched thin, taking on a document digitization project can feel overwhelming. At DataBank, we don’t just take documents off your plate — we take on the entire process. From discovery to delivery, we make it easy, efficient, and built entirely around your goals.
What It’s Like to Work With Us
Our process, step-by-step.
You’re partnering with a team that’s done this at scale, across industries, for decades, and understands what’s at stake. Our process doesn’t just scan and digitize your files. It creates structure, unlocks insights, and lays the groundwork for automation and compliance. Best of all, it doesn’t require heavy lifting on your part.
Discovery & Scope
We kick off with a collaborative discovery session to understand your document workflows, compliance requirements, and goals. You’ll walk away with a clear plan, a ballpark estimate, and a roadmap aligned with your operations.
What You Get: A tailored solution, not a cookie-cutter approach. We meet you where you are, whether you’re decades behind or halfway through your digital transformation.
Secure Intake & Document Prep
Your files are received securely, either onsite or at one of our SOC 2 Type II-certified facilities. From there, our team takes over, removing staples, sorting by department, and prepping every page for clean capture.
What You Get: Peace of mind. You don’t need to dedicate internal resources to sorting or organizing. We handle it all.
High-Speed Scanning & Capture
Using enterprise-grade scanners, we digitize millions of pages quickly and accurately across formats, paper types, and conditions. Whether it’s old microfilm, engineering plans, or day-to-day mail, we scan it all.
What You Get: Fast, precise digitization that powers your downstream workflows, not just image files.
Intelligent Document Processing (IDP)
We extract and validate key information using a blend of AI and human review. Whether it’s structured fields or messy handwritten notes, we ensure accuracy and data quality without the manual lift on your end.
What You Get: Clean, structured, automation-ready data you can trust.
Delivery & Integration
Once processed, your labeled data is delivered securely to your systems of record, including Box, SAP, EHR, ECM, or cloud storage, ready for analytics, automation, or audits.
What You Get: Actionable data exactly where you need it, in the format you need.
Built to Fit Your Workflow
Whether you’re tackling a one-time archive or a high-volume daily intake, we offer tiered services to fit your goals:
Essential
Bulk scan, fast turnaround.
Standard
Folder-level PDFs for easier search.
Professional
Structured metadata, human validation.
Enterprise
Custom workflows, formats, and integrations.
Why It's Different With DataBank
- We don’t oversimplify or overwhelm — we educate and guide.
- We take on the heavy lift so you can stay focused.
- We bring decades of experience solving document chaos.
- We’re not just a service — we’re your document operations partner.
Frequently Asked Questions
Will this require a lot of work on our side?
Not at all. Our team handles the heavy lift, from intake and prep to delivery and validation.
Is the process secure?
Yes. We’re SOC 2 Type II, HIPAA, and ISO 27001 certified, with secure chain-of-custody and full compliance tracking.
Can you integrate with our existing platforms?
Absolutely. We deliver data to Box, SAP, EHRs, ERPs, cloud platforms, and more — fully structured and ready to use.
How long will it take?
Every project is different. After your discovery session, we’ll provide an accurate timeline and estimate.
What kinds of documents can you handle?
Everything, from engineering plans and microfilm to patient records, invoices, and mailroom documents.
Let’s kick things off.
No jargon. No guessing. Just a proven process with real outcomes. Book a call with our team.