DataBank Document Scanning
Efficient document scanning & digitization - powered by AI
Our solutions drive innovation and operational excellence by providing accessible information that informs decisions and better serves stakeholders.
Learn how our document scanning and digitization services can save you time, reduce costs, and boost productivity.
START REAPING THE BENEFITS IMMEDIATELY
Digitize and organize your documents with DataBank.
Reduce costs & time
Save money and speed up processes with efficient, automated workflows.
Seamless integration
Easily connect our systems with your existing platforms for smooth document management.
Enhanced accuracy
Leverage AI to reduce manual errors and improve data capture.
cut out costly storage
Streamline document management with
AI-powered solutions.
DataBank’s cutting-edge document scanning and AI-powered processing service makes it easy to digitize, organize, and manage your documents. Whether you need high volume-scanning or intelligent document classification, our experts help you turn paperwork into actionable digital assets.
How pricing works
Flexible, custom pricing tailored to your project needs.
Whether you’re digitizing a small batch or managing large-scale document projects we offer personalized pricing based on your data volume and requirements.
The process
An introduction to the document scanning process
Planning
Document collection
Scanning & indexing
Quality assurance
Integration & delivery
Understanding your project to create a tailored document digitization strategy
We understand your goals and document types to craft a precise approach. We accept most file formats, making the process simple and flexible.
- Identify project scope and goals tailored to your business needs
- Develop a timeline that minimizes disruption to your operations
- Define security protocols and compliance requirements to safeguard your data
Efficient & secure document collection
Whether you need on-site or off-site services, we safely collect and prepare your documents for scanning. Our secure chain of custody ensures your sensitive data is always protected.
- Coordinate document pickup, shipping, or on-site preparation based on your operational needs
- Full tracking of documents from collection to delivery for complete transparency
- Secure handling of sensitive documents, ensuring compliance with regulatory standards
High-volume scanning & intelligent indexing
Our high-speed scanners and AI-driven indexing tools digitize your documents quickly and accurately. Each document is carefully indexed to ensure easy retrieval and seamless integration into your existing systems.
- Fast, high-volume scanning for large-scale document projects
- AI-powered indexing categorizes and organizes files for efficient retrieval
- Ensure precise metadata tagging for enhanced searchability and document management
Rigorous quality control for unmatched accuracy
Our subject matter experts assure every document is scanned, indexed, and verified to meet your highest standards. We apply multiple quality checks to guarantee data integrity and compliance with your industry standards.
- Perform detailed image and data checks to confirm readability and accuracy
- Cross-check indexing to ensure correct document categorization
- Run compliance audits to verify adherence to industry regulations
Seamless system integration & data delivery
We deliver your newly digitized documents in the format that best fits your business. We make sure the digital files are easily integrated into your systems, so you can begin using them right away.
- Deliver files in a flexible formats that work for you including an existing system, cloud storage, or physical media
- Receive help choosing the best delivery method if you’re unsure
- Get support for system integration to streamline document access
COLLABORATIVE PARTNERSHIP
Why organizations love working with us
Deep technical & industry knowledge
We’re a collaborative partner and advisor to help you solve your greatest data and document management challenges.
Built on a foundation of security
Our facilities are SOC 2 Type II and ISO 27001 certified, and we safeguard your data 24/7 with a robust information security program.
Three decades of conversion experience
And we’ve expanded beyond document conversion, transforming into a complete process improvement and data solution provider.
Did you know that DataBank is a Kyocera company?
Reviews
Client experiences
“DataBank is one of our favorite partners. They’ve supported us as we’ve evolved as an organization, and we’ve been through a lot together.”
– Nena McMahon, Cloud Services & Infrastructure Manager, Merit Energy
“DataBank was great. They took every thought of mine and made suggestions to continue making the project better. They asked, “have you thought about doing it this way?” They were helpful and constructive. When they said they would deliver, they delivered. Every deadline was hit. It was a fantastic experience…”
– Executive Programs Manager, The Oklahoma Department of Public Safety
“The ambitious timeline for our project didn’t faze our partners at DataBank. They collaborated with us to deliver a strong product on Jan. 1, and a rapid follow-up release in response to stakeholder feedback in Jan. and Feb. DataBank’s partnership was absolutely integral to our success.”
– Mandy Johnson Strategic Programs Manager, City and County of San Francisco
