Insurance Document Scanning Services
Claims files, policy documents, and underwriting records contain the data your teams need to make fast, accurate decisions. Our scanning services convert paper archives and daily intake into searchable digital files with structured data ready for your claims management and policy administration systems.
WHAT YOU CAN EXPECT
Document challenges slowing down insurance operations
Paper-based processes create friction at every stage of the insurance lifecycle. Here’s where we help.
Claims processing bottlenecks
Adjusters waste time tracking down paper files instead of settling claims. Digitized records with full-text search put every document at their fingertips, speeding cycle times and improving customer satisfaction.
Policy files scattered across locations
Acquisitions, mergers, and legacy systems leave policy records fragmented. We consolidate and digitize files from multiple sources into a single, searchable archive organized by policy number, insured name, or any metadata you need.
Manual data entry slowing underwriting
Keying data from applications and supporting documents introduces errors and delays. Our AI-powered extraction pulls key fields automatically, delivering structured data your underwriting systems can use immediately.
GETTING STARTED
How insurance scanning projects work
A proven process refined over 30 years of working with highly regulated industries.
Discovery
We assess your document types, volume, data extraction requirements, and target systems to build an accurate project plan.
Collection
Documents are picked up from your locations or received via secure shipment at our nearest processing facility.
Preparation
Our team removes staples, repairs damaged pages, and organizes materials for optimal scan quality and accuracy.
Scanning and indexing
High-speed scanners capture every page while AI identifies document types and extracts structured data.
Validation
Extracted data is reviewed for accuracy before files and metadata are packaged for delivery.
Delivery
Completed records are delivered to your claims system, document repository, or cloud storage in your required formats.
Ready to modernize your insurance records?
From legacy policy files to daily claims intake, we handle scanning projects at any scale. Tell us what you’re working with, and we’ll put together a plan that fits your operations.
COLLABORATIVE PROBLEM SOLVING
What’s included in insurance document scanning
End-to-end services designed for the volume and complexity of insurance records.
Secure pickup and tracking
Documents are collected from your offices, storage facilities, or third-party vendors with full chain of custody documentation. Every box and file is tracked through our SOC 2 Type II certified facilities.
High-volume production scanning
Our facilities process hundreds of boxes daily. Whether you’re digitizing decades of archived policy files or handling ongoing claims intake, we scale to meet your volume requirements.
AI-powered data extraction
Intelligent document processing identifies document types and extracts key data: policy numbers, claim numbers, dates of loss, claimant information, coverage details, and more. Structured output integrates directly with your systems.
Human validation for accuracy
Automated extraction is verified by our team before delivery. This human-in-the-loop approach ensures the accuracy that insurance operations require for compliance and decision-making.
Claims and policy system integration
We deliver files and data in formats compatible with Guidewire, Duck Creek, Majesco, and other insurance platforms, as well as document management systems like OnBase and FileNet.
Security built for sensitive insurance data
Policyholder PII, claims history, and financial data need serious protection. All processing happens in SOC 2 Type II and ISO 27001 certified facilities with 24/7 monitoring, and every document is tracked through a secure chain of custody from pickup to delivery.
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INSIGHTS
Dig into AI & automation insights.
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