Document scanning services in Chicago
Pickup, scanning, and secure return of your files- Indexed so you can search by name, date, or account number
- ISO 27001, SOC 2 Type II, and HIPAA certified
- One-time backlogs or ongoing daily volume
Get connected with a DataBank expert.
Trusted by organizations like yours
A shorter path to usable records
Where most projects start. Everything else we run alongside it.
Local pickup, scanning, and secure delivery
Our Chicago team collects your boxes, tracks every one of them, scans and indexes the contents, and returns the files into the system your people already work in.
Intelligent document processing
AI-powered software reads, extracts key fields, and makes your data actionable.
Subject matter expert validation
A trained reviewer checks the fields you can’t afford to get wrong.
Outsourced mailroom processing
We open, sort, and deliver your incoming mail and documents.
Let's tackle your backlog
Day-forward scanning keeps new paper moving as it comes in, while backfile jobs dive into your storage rooms and warehouses, optimizing your space and information.
Scoped before it starts
We count the boxes, agree a timeline, and quote the whole project up front rather than by the hour.
Decades of records
Massachusetts Vital Records brought us 10 to 12 million images and we worked through them over 24 months.
Storage bills stop
Once the archive is scanned and indexed, you stop paying to warehouse paper nobody opens.
The operation behind your project
1B+
1,200+
30+ yrs
of document and data operations
36
No volume too big to handle
Ten boxes or ten thousand move through the same workflow, at the same standard.
Staffed for the busy months
We staff for the spike so a busy month does not turn into a backlog.
Validated where it counts
Automation handles the bulk. People validate the fields you cannot afford to get wrong.
Every industry runs on records
Whatever industry you’re in, we already know what yours look like.
Healthcare
Government
Insurance
Oil & gas
Financial services
Education
We have stabilized real breakdowns
180,000
70%
3.4M
Major insurer Images processed in one month at peak volume, on an operation that takes in paper, fax, CD, and portal uploads.
$7.9M
A client, in their words
“I’ve dealt with many vendors in my career. This project has been the most successful project by far. They’ve dealt with unforeseen anomalies more than once and delivered without asking for a change order. ‘Easy to work with’ is an understatement.”
Robert Lebel
Project Manager, Massachusetts Registry of Vital Records and Statistics
Massachusetts Registry of Vital Records
10 to 12 million images in 24 months. Retrieval went from 10 minutes to 3.
Built for the rules you work under
We spend our days inside document heavy organizations where the audit is never far away.
Service levels in writing
We agree turnaround and accuracy targets before the first box moves, then report against them.
Ready when the auditor asks
ISO 27001, SOC 2, and HIPAA controls are built into the workflow, not added for the audit.
Chain of custody, pickup to delivery
Every box is logged at pickup and tracked through scanning until the records reach your system.
Where your documents go after you hit send
A short walkthrough of the handoff, so nobody on your team is guessing.
Security for sensitive document work
Certified controls, continuous monitoring, and workflows built to pass review.
ISO 27001
ISO 27017
SOC 2 Type II
HIPAA
SIEM+
Public Records
Paper problems leave the file room
Four answers before you talk to anyone. Ask us the rest on the call.
