Document
Scanning
Our Process to Bring You Into the Digital Age>>>
Convert bulk documents into keyword-searchable digital files that can be accessed from anywhere.
Extract structured or unstructured data into existing or new systems.
Know your records are secure with 24/7 monitoring, full HIPAA compliance, and SOC2 Type-II certified facilities.
Save time and money by automating manual processes.
Get out from under piles of paper. Streamline processes, work more efficiently and gain control over incoming documents.
& Data Capture
Speak with an expert now:
Sometimes, knowing where to start is half the battle. Databank offers remote or on-site discovery services to assess your records.
Discovery & Estimate:
Not sure how much you're working with?
When you’re ready to get started, DataBank will collect files for scanning. There are three options for file collection.
Gather Files:
Now your files are in digital format! Our team can help you put your data to good use with the following options.
Delivery:
We recognize that “one-size-fits-all” fits no one. That’s why we scale our services to your needs.
Intake & Refinement:
We have decades of experience, and we’ll work with you to find the right tool — big or small. Once digitization is complete, your paper files can be securely delivered back to your location or destroyed.
Now, you have powerful digital records at your fingertips. You’re one step closer to digital transformation! If you’d like, Databank can go a step further and help you understand how to transform the way your organization works. Some things to consider:
Data Activation:
Your digital documents can power reporting and analytics, uncovering potential efficiencies — big and small.
- Trish Koopman, RHIA - Cor. Director, HIM - Willis-Knighton Health System
“I have had the pleasure of working with Databank for 35+ years. When our Health System went to an EHR, we engaged Databank to scan the paper portions of the medical record. We are now moving to a new EHR software and Databank is working with us to implement the scanning with Meditech Expanse. Willis Knighton Health System has had a very successful relationship with Databank.”
- Robert J. Sher, JD, CPL - Manager, Land Administration - Cimarex Energy Co.
"Their team was extremely informative on the process we were about to embark on, created a customized approach to our needs, and provided excellent customer support every step of the way."
DataBank, a Kyocera Group Company, is a data activation and process improvement firm partnering with clients to create efficiencies, power automation, enable strategic decision making and ultimately better serve stakeholders.
Ready to get started?
Based on our findings, we’ll provide you with a recommendation, estimate and timeline.
Our team will analyze your records and work with you to define volumes, record types and objectives.
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2.
1) Pick Up
DataBank makes collection runs every week across three key territories with a fleet of secure trucks. This is our fastest option, offering the most control of your records.
2) Pack & Ship
We’ll send you boxes with prepaid, trackable shipping labels. This offers the greatest flexibility while ensuring timely and secure delivery to our facilities.
3) Digital Delivery
Many organizations already have digital records. But they are useless when they can't be searched for and located. Digital files can be sent to our team securely so we can begin to index, validate and transform your records.
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1. Migrate into your existing systems of record (on-premises or cloud-based).
2. Deliver your digital files into a more simplified database for storage.
3. Identify & implement a new content management tool.
Workflows can be built to automate document-driven processes like invoice approvals.
Our Partners Like Us: Testimonials >>>
Databank offers three state-of-the-art facilities in the Philadelphia, Chicago and Houston metro areas.
Our intake & refinement process blends cutting-edge technology with human ingenuity to validate every important detail from your files. We go a step beyond software-only solutions by adding human oversight to the validation process.
We can simply deliver PDF images
Or go more advanced to capture & extract data points from files
DataBank is a Group company of Kyocera Document Solutions.