According to a recent article in Wired, there’s actual science behind our typos! The reason we don’t see our own typos isn’t because we’re careless – it’s because we’re actually focused on more complex tasks, such as conveying ideas and structuring sentences. Making sure we spell correctly is actually the last thing on our minds! So you can use auto correct, spell check, and your own noggin all you want, but we’re only human. Typos are bound to slip through the cracks every once and a while.
Manual data entry allows errors to creep in – it’s like saying, “Welcome to my data, typos!” Advanced capture solutions help you to avoid these errors while reaping other benefits as well.
Advanced capture can automatically extract information from tons of document types, but there’s three main categories of document structures to be aware of:
- Structured documents: The document comes in the same format, every time. An example would be a standardized tax form or a loan application.
- Semi-structured documents: The document’s type of data stays the same, but the format changes. An example would be AP invoices, AR remittances and student transcripts.
- Free-form documents: The document’s format and content is different every time. An example would be cover letters for job applications and legal contracts.
Advanced capture works the best on structured or semi-structured documents. While the software on it’s own is a big help, able to capture 60-70% of information, combining it with manual data entry done by another vendor boosts that capture rate to up to 98%! The software is capable of identifying both handwritten or typed content. Once information is captured, the solution can perform many clean-up functions like straightening the image, removing lines and dot shading or enhancing characters for the best legibility.
Advanced capture solutions can be incredibly useful in a variety of business applications (such as AP invoice processing or AR remittance and check processing), and a variety of industries (including healthcare, insurance, higher education and financial services).
Using an advanced capture solution can give your organization a competitive edge with the flexibility necessary to meet business goals and streamline processes. At the same time, you can drastically reduce costs across your entire organization by reducing manual labor, decreasing errors found in data, and removing expenses associated with storing and transporting paper documents.
To learn more about how advanced capture technology can transform your processes, check out our webinar recording below, “What Does Paperless Really Mean: 5 States of Efficiency.”