Problems can take many forms. Sometimes they’re impossible to solve, like a rainy beach day. Maybe they’re just awkward, like John across the hall who keeps stealing your lunches. But a process made inefficient by microfilm or microfiche is a problem you can solve today. Microform takes up unnecessary space and collects dust in your back office. Sure, it’s good for creating a permanent archive, but it’s 1900’s format wasn’t made to hold up to today’s fast-paced operational standards.
Digitizing microfilm and microfiche is a simple process that can create huge benefits, such as saving you time and money, as well as creating a well-oiled electronic document management system.
Below are some unfortunate truths about microfilm and microfiche that will make your decision to digitize a lot easier:
1. Dealing with microform is just not enjoyable. Being enclosed in a room with no windows and the constant roar of machines is never fun.
2. New employees often have no idea what microform is. Not only do they not care to learn how to use it, but current employees don’t want to take the time to teach them.
3. Since there is little to no new demand for microform, options are limited for buying replacement parts for old machines (unless you count buying outdated equipment on eBay as a viable option). So if your equipment breaks, you better brush up on your auctioning skills.
4. Digital copies of documents are easy to share and have become an expectation in business. Microform might work for long-term storage, but if information needs to be transferred quickly and efficiently, it’s just not up to the task.
When you finally decide to digitize your legacy microforms, we can help manage your organization’s archives securely, efficiently and cost-effectively. Whether you need copies of processed checks, original contractor agreements, or detailed patient records, we can help keep your data secure and accessible while minimizing storage space and helping you manage your document life cycle.
For more information on digitizing your microfilm and microfiche records, check out our microfilm and microfiche services or connect with one of our business process experts below!
