Article written by Stephanie Onofri
There is an old saying: “You can’t teach an old frog new drinks” – Or wait – On second thought, it might have been about an old “dog” and a “mink” or something like that.
Either way, whether you’re a frog or a dog or a university office, there seems to be less and less truth to this saying. Sure, frogs can’t learn to make margaritas and we might not be able to teach filing cabinets to juggle or “play dead,” but we can certainly change the name of the filing game to “paperless processing” and eliminate those rusty old things once and for all.
Usually, the two biggest reasons most Universities resist the switch to paperless processing are that 1) It will cost too much money to make the conversion, and 2) It will take up too much departmental time to scan things like student records and transcripts into electronic format. Well, and this is where the old saying becomes relevant, your old process can learn the new trick cost-effectively and without taking up any departmental time at all.
Scanning documents into electronic format and supplementing Student Info Systems (SIS) such as Banner for Financial Aid offices with an Enterprise Content Management system (ECM) is just about the most cost-effective investment Universities are making these days.
- eliminating college paper costs
- enjoying the benefits of workflow streamlining
- advanced OCR capture software
- superior electronic student records management solutions
- instant access to university student data
The possibilities are nearly endless, and the best part is that leading software solution providers like DataBank tailor the solution to fit the particular needs of the institution.
But I am getting ahead of myself (because new tricks are exciting). This post is about Scanning and Data Conversion, so let’s stick with that for now.
DataBank offers SOC2 TYPE II-protected document scanning services and document conversion services to whichever ECM or SIS format your department requires. This one-time mass conversion is followed by fast and cost-effective daily scanning services. Just box up all that dusty paper and send it to DataBank’s conversion site for scanning, and kiss your paper-cuts goodbye!
Is your Higher Education Institution up to par with other Industry leaders? Connect with one of our business process experts below to learn more about how our Scanning and Document Conversion services can help you meet student enrollment goals!