A storm’s a-brewin’ with security threats, and it’s shaking the umbrella of information governance (IG). One key player in stabilizing that umbrella is the power of automation in information governance. Throughout the years it has grown stronger, latching onto aspects of not only security, but accessibility, enquiry, and life-cycle management.
The Association for Information and Image Management (AIIM) recently published an “Information Management in 2016 and Beyond” white paper that takes an in-depth look at the scale of IG issues and the drivers that bring it under control. One big issue is the amount of unnecessary clutter stored in data centers and servers, which can lead to even bigger problems, such as cybersecurity threats and litigation and compliance issues. Automated workflows give users the capability to control these issues for easy information management.
One big way to reduce the amount of possible cybersecurity threats is to decrease excessive amounts of information in emails, file-shares, cloud shares, and even SharePoint and ECM systems. The AIIM white paper found that large amounts of content stored in the respondents’ servers don’t even fall into a specific category, and 37% of the respondents are actually seeing storage volumes and costs increasing.
In light of recent leaks, hacks, and email issues, the white paper states that IG is very high on the senior management agenda for 28% of the organizations that participated in the study. In addition, 53% of organizations have new IG initiatives.
Litigation and Compliance
Litigation and Compliance are also shaking the IG umbrella due to increasing risks of fines, damages, and the cost of legal processes for defense. 45% of respondents agree that the lack of IG automation leaves their organization wide open to litigation and data protection risks.
IG policies are required to support the needs of all staff for collaboration and knowledge exploitation. They also have to make that content accessible to partners and customers. 51% of the respondents admitted to having data-related incidents in the past 12 months. These types of incidences could put your staff and your whole corporation at risk.
Information Governance Automation
The potential that IG has to stop these types of threats is exponential. 34% of the respondents feel that automated classification is more consistent than humans, including 20% who feel it’s more accurate too.
IG automation policies typically cover information retention, security and data protection so you can guarantee your server is safe. The white paper states that the biggest drivers for IG are compliance (61%) and preventing data losses at (51%).
With information overload at an all time high, now is not the time to take risks with your valuable data. 60% of the respondents agree that automation is the only way to keep up with the volumes of electronic content. For more information on IG automation, connect with one of our business process experts or read our Seminole County case study below to learn how they implemented our services to mitigate risk.