Since the dawn of ages, man has searched for ways to accomplish more with less work. Sometimes this results in crazy solutions, but then we find something that works. Technology washes our dishes and cleans our laundry for us, and we can order anything we can dream online, without ever leaving our living room. There’s all kinds of possibilities!
However, when it comes to work life, there’s often still a few gaps in efficiency. If you’re using five applications to complete one task, or you’ve got different sets of data that should be the same, it might be time to research the basics of application integration. There’s many reasons why integrating your solution with other applications could be your next step towards a paperless office:
1. Stop having to switch between tons of apps
Having tons of windows open all the time is not only confusing, but frustrating and time consuming. One simple task can quickly turn into a complicated project if every step needs to be completed inside a different application. If these kinds of tasks are something you do on a daily basis, an integration may be able to save you a lot of time and allow you to be more productive elsewhere.
2. Ease the learning curve of new software
An integration will allow employees utilize features of your new solution from applications they’re already familiar with. This will lessen or eliminate any dips in productivity while they’re adjusting and lower the associated stress for new users.
3. Decrease time spent on manual data entry
According to a study by The Data Warehousing Institute, 75% of data quality problems stem from manual data entry errors, and having to enter data into multiple systems only increases that likelihood. Not only will employees be able to spend more time on higher value tasks, your data will likely be more accurate as it will automatically be copied exactly to other integrated applications.
4. Leverage your previous investments
Although your current applications alone might not cover all the holes in your business processes, it makes sense to use what you already have if it’s still relevant and useful. Integrating your new solution with those applications allows you to harness the power of software you already use, while filling in the gaps with your newer solution.
There’s a lot of good reasons to integrate your business process solution with other business applications, but it’s important to talk to your solutions provider about what these projects will involve. The last thing your organizations needs is an integration gone wrong, with large amounts of complicated coding leading to costly maintenance and more work than it’s worth.
Instead, some solutions providers offer enterprise application integration solutions that can be quickly set up without the use of coding. That way, if your requirements change or you need to make some sort of adjustment, you can do it yourself much more easily. That’s not to say you’re needs will definitely never require coding. In some cases, it’s inevitable, but if it’s not necessary, it’s better to avoid it.
Integrations with other applications can make a big difference in productivity and the quality of your data, and in many cases, their set-up can be pretty painless.
Interested in transitioning to a paperless office? Watch our webinar recording below – “What does Paperless Really Mean – 5 Stages of Efficiency.”