SharePoint launched in 2001 and evolved into a cloud service in 2013 and has quickly become one of the more popular group collaboration tools for offices and organizations around the world. Acting as a content management platform, SharePoint helps maintain compliance standards in a safe environment across multiple departments all from it’s same, well-known infrastructure.
Let’s explore both the good and the bad when it comes to enlisting SharePoint as your organizations group collaboration tool!
- Pages: The ability to create pages with custom layouts and add web parts has always been a major strength.
- Advanced Files: With files in SharePoint, users can have metadata, content types, and custom views.
- Custom Lists: Custom lists provide an easy way of managing data for users. It strengths are item level metadata, versioning, security, and workflow. The custom views, Flow, and PowerApp integration is also compelling.
- On-premise: SharePoint is the only option here for on-premise customers.
- SharePoint ecosystem: Some companies have been building on top of SharePoint since it launched and continue to focus here because of the already developed user base. By using an existing, built out program, you can speed up changes on your custom sites by bolting in add-on solutions.
- Too late: SharePoint had a head start on all the others here, having the opportunity to be the front-end for team collaboration. Being very file orientated, the split with OneDrive for Business has muddied the waters on what is left for SharePoint if files are within OneDrive for Business. Only time will tell how they make this clearer for users.
- Keeping up: The SharePoint Home launched in 2016, as a way to show activity across sites in SharePoint Online. It only shows you the latest few documents, not list items, which makes it hard to keep up with activity in SharePoint.
- UI innovation: It will be compelling once the SharePoint Framework can replace all the functionality of the existing page model. For the next year or two, expect innovation to continue on a slow path as things port to the new Framework.
- SharePoint membership: The legacy that held SharePoint back has hurt it along the way. One of the setbacks here was the fact that a membership to SharePoint Groups is not directly tied to Active Directory Groups. You can nest AD groups to SharePoint Groups, but the controls to prevent the owners of sites managing security with users directly meant they lost the controls at the AD level.
- No conversations: SharePoint Newsfeeds were deprecated. You can now embed Yammer web part into a SharePoint page.
If you’re looking for more information on SharePoint, specifically how to create an intuitive SharePoint Intranet with Nintex workflows and how to get your office on board with the program, sign up for next week’s webinar here!