Independence Day is next week and I say it’s time to declare independence from all of the stressful things in your life. That includes annoying, paper-based processes! Our forefathers fought for us to be free, not bogged down. In fact, when they wrote the constitution they actually said, “Although we record this on paper, we do so in hopes that one day, every American will be free of this wasteful, disorganized manner of recording”.
Okay, that might not be entirely true. But I’m sure they were thinking it because, paper-based processes really do hold businesses back. They keep you tied to disorganized storage rooms and sifting through piles of papers every single day; making things more stressful than they have to be. With how strong technology has become today, there’s nothing holding you back from taking the leap into a digital space.
Let’s run through some benefits of moving to a digital environment.
Take More Vacations!
We know that when you’re in charge of approving documents and sending them out to different departments, taking a vacation can be difficult. When so much relies on your being in the office, the guilt can easily prevent you from taking a much needed break. Moving your processes online is the best way to solve this. Most document management platforms allow you to access files from your mobile device. So if you’re on vacation but an important form comes through that needs your approval, you can log on, approve it and send it off.
Find Files Fast
Sifting through piles of paper or filing rooms filled to the brim is time-consuming and completely unnecessary. You can miss the file you’re looking for, get delayed by hours or days on a project and watch yourself lose your sanity at the same time or you can upload everything online. Pop open the search bar, find your file and move on.
Ensure Document Security
When files are floating around an office you can never really guarantee that the wrong people aren’t reading them or that someone isn’t misplacing them. When it comes to insurance protocols, healthcare security requirements, government policies and more, this can make it impossible to comply and put your entire organization at risk. The right online data management system can keep your information safe and provide you with backlogs of who accessed what. On top of that, you can manage who can see what, how long they can see it and what they can do with it.
Work More Efficiently
When processes are streamlined, they move faster. Rather than approving and shuffling documents around by hand you can increase your productivity by doing it digitally. People who move to a digital space save hundreds of man hours by approving forms online and utilizing workflows that automatically route documents where they need to go. There are so many solutions that streamline your current processes and allow you to get two or three times the work down in half the time. This makes customers, employees and companies happy.