Of all the OnBase solutions, one solution that our government users get the most excited about is Agenda Management.
And we see why! Not only does it solve common challenges with meeting management, but it’s well built and easy to use. That once rare feeling of walking out of meeting organized and ready to attack a project quickly becomes the norm.
So what exactly is Agenda Management? Essentially, it helps organizations manage multiple meetings by automating the creation of meeting documents, collecting and recording minutes and votes, and publishing that information to your website. The publishing feature is especially important for government agencies who are required to keep meeting agendas open for the public.
When looking at the solution, here are a few favorite features we hear about.
1. Automated voting, attendance and motion counters:
Taking attendance and recording the votes every meeting is tedious and time-consuming. Agenda management automatically takes down those results for you and through customized workflows, sends back specific items to follow up on later. For example, if a vote didn’t quite make the cut required to be put into action, you can set that threshold and have it automatically re-added to the agenda for the next meeting.
2. Automated and electronic meeting packets:
A common complaint with meetings, especially in government agencies, is how time-consuming creating meeting packets, printing them out, and distributing them is. Not only does it save paper by managing those digitally, but you can also have it automatically compile them for you. Based on what you need, OnBase will update the packets, add new items, include edited information and distribute them out.
3. Increased transparency:
Having the meeting packets, minutes and the status of agenda items immediately accessible online really helps increase trust and transparency for the public. Government agencies can be rest assured that the people they work so hard for are getting the information they want to see in a timely manner. They can also make sure that the information is complete and correct providing total transparency into the meeting.
While meeting management may sound like an average process to automate, it has really proven to be one of the most exciting solutions for OnBase end users. If you’re already using Agenda Management, tell us about your experience below!
