Exploration and Production is a complex endeavor fraught with stacks of documentation. Often the data is spread across multiple locations, it’s not all in the same format and it’s frequently duplicated. However, if E & P could be simplified into find oil, drill well, and extract oil, document management can be thought of in much the same manner.
First of all, the process can be centralized. Although the oil or gas is contained within a vast field, it’s often gathered from a single well – centrally located. The same can occur with your data. Perhaps your documents are spread across multiple locations, but they can be gathered up and placed into a single repository.
Step 1: Physically locate all documents (paper or electronic – this includes emails, faxes, maps, photos). This might take some time since they’re likely spread amongst shared drives and /or servers, filing cabinets, perhaps even different buildings or storage locations.
Step 2: Convert them all to a manageable electronic media format (if not already) and “tag them”. This means setting up appropriate index values so they can be located and viewed – pulled from one storage area (this can be a cloud or on-premise solution).
Step 3: Set up workflow, where appropriate, to route the documents automatically for review/amendment/approval processes.
Of course, the data management process doesn’t end here (much like the midstream sector is the next stop from E&P). Business process improvement is about more than just managing data, but it’s a good starting point.
Do your processes need an overhaul? Download our Headington Oil case study to learn about their process improvements!