As summer turns into fall, every store is pulling out their sweaters, and restaurants are adding pumpkin spice to everything. Change is good, but what if I’m not ready to give up my summer and the sunshine that comes with it? As sad as it is to see summer go, I remember that with fall comes football season, and who doesn’t love football?
While change might feel uncomfortable at first, we should embrace the positive. And there’s plenty positive to embrace when the “change” is updating software or replacing legacy systems.
Our fast-paced lifestyles mean we need to go mobile so we can access information anywhere, at anytime. This exposes a balancing act for vendors as they figure out ways to satisfy this mobility, while making sure the information we access is still secure.
Legacy systems and old software often restrict access to this valuable information we so desperately need. Whatever the case, the wrong technology can be worse than no technology. Using an enterprise content management system puts all the information we need at the palm of our hands, wherever and whenever we need it.
But how do you implement such a change in the workplace? Below are 3 common excuses people use to put off executing change and how to overcome them:
“Our legal department won’t approve this”
It’s very easy for data to get lost or disorganized, making regulatory compliance a nightmare. But ECM solutions actually help prevent liability and audit-related issues by keeping your information in front of you at all times and creating backups automatically. From initial document creation to final disposal and everything in between, ECM lets you enjoy the freedom of lowered risk.
“Our employees don’t like change”
Yes, going through a big change can be hard, but if you use effective change management the process will run much smoother. Explaining to employees how the change will help your organization meet its goals (and make their jobs easier!) will pump them up. For example, focus on how much time a proper ECM system will save them, as well as the growth and cost savings it will bring to the organization.
“Our organization is too busy with other initiatives”
Yes, everyone’s busy! But are we really working on the things that matter most? Do the things that make us busy, ultimately improve business and drive growth? If you’re busy installing an ECM system, the answer to the questions is a big, fat YES. ECM enables staff to be more productive and keeps the busy work you might be busy with at bay.
If you’re afraid of change, maybe this fact will help. Over the next three to five years, the accumulated impact of improvements in technology will force organizations to transform or risk irrelevancy, according to AIIM. For more information, download our whitepaper below to learn real life examples of how CIOs are putting smart business processes to work for them!
