Article by Stephanie Onofri
Perhaps one of the most tedious legislative processes is the management of agenda minutes and meetings, due to the number of factors and parties involved. It requires time coordination, minute update management, document tracking, reviews and approvals… Not to mention an adherence to transparency and open meeting laws.
The decentralized paper process results in missed deadlines and delay of collaborations for better proposals, submissions, and new implementations. While staff spends hours tracking down documents and manually assembling agenda packets, miscommunications and misunderstandings due to these delays and inefficient document distribution methods compromise the integrity of the agenda.
While the process remains necessary, it doesn’t necessarily need to be so painstaking. OnBase’s workflow automation, intelligent capture, and new ECM Mobile solution help streamline and automate routine processes so that more time is spent reviewing content and improving on the existing process.
Here are three Onbase solutions that work:
- Workflow Automation: distributes documents automatically to various parties for review and approval, and provides real-time notifications of agenda minute changes and updates, so no one falls behind the line.
- Intelligent Capture: allows you to transform paper documents of any type into electronic records to easily streamline the document management process. All Agenda documents including, e-mails, notes, calendar invites, spreadsheets, and minute reminders are available on a single interface directly on your software solution system.
- ECM Mobile: remembered something that needs to be sent or updated while you’re away from the office? Enterprise Content Management Mobile version allows you to upload documents directly from your phone and/or work e-mail to your electronic document solution quickly and efficiently without having to rush back to the office.
Seamlessly integrate your existing system with an OnBase’s electronic document solution tailored to fit your department’s needs, and start saving time and money today! Contact us at DataBank or read our whitepaper below – “The CIO Challenge: Creating the Information-Driven Enterprise.”