Guest blog by Mike Current, Upgrade specialist, OnBase-Databank IMX
The start of a new decade is a very appropriate time to take a step back and take a view of the forest so you don’t get lost in the trees.
In my last article, 2020 OnBase Vision, we talked about appropriate steps to take to give your OnBase solution “20/20 Vision”; an application upgrade helps to level-set your solution back to an equilibrium, to help you meet your business needs for the next couple of years. This article will discuss “2020 Vision”, and will help you to prepare your OnBase solution for the 2020s.
“Life is a progress and not a station,” wrote Ralph Waldo Emerson. Taking an occasional forest-level view allows us to open ourselves for opportunities to progress and improve. Doing so with your enterprise-level applications including your OnBase system can help identify new solutions and improvements, enabling your users and organization like never before.
You Can’t Spell ECM Without ME
Until the 1990s, for ages business data and records were confined to paper, filing cabinets, and boxes upon boxes of physical records held in long term storage. Enter Enterprise Content Management (ECM), promising to help manage those physical records electronically; reducing operating costs, increasing productivity, improving customer service, and streamlining processes.
ECM transformed business forever. For most of the 1990s and 2000s, on-premise physical servers were the primary technological platform for ECM business applications. Seemingly every organization got a server room, with rows and rows of servers running multiple applications. This, in turn, created other inefficiencies, as greater demand for physical resources caused costs to sharply increase, and more internal servers created an abundant burden of “busy work” for IT departments, but technology came to the rescue.
Virtual Machines – The Host With The Most
Enter the Virtual Machine (VM), promising to host a server room’s worth of resources on one host server, able to share resources efficiently, drive down costs, and further drive improvements in automation. VMs allowed multiple applications to be isolated from one another, yet still exist on the same physical VM Host machine.
VMs transformed business forever. The end of the 2000s and into the early 2010s saw slow but ultimately near-universal adoption of VM technology. In 2011, Gartner, an IT global research and advisory firm, suggested that over the next few years 40% of organizations would shift to leveraging VMs in their IT strategy.
In my time working at Hyland, I taught classes at CommunityLIVE and Tech Quest on Virtualization and OnBase from 2013 to 2017. We always asked at the beginning of the class, “Raise your hands if your organization is currently using VMs for any part of your daily business.” The number of hands raised went from just a few per class during the first year to
That VM technology quickly opened up new possibilities, and soon large companies created giant data centers full of VM Hosts, creating what we now know as Cloud Computing or simply put, the Cloud.
The Cloud of Today and Tomorrow
Cloud technology is transforming business, yet again, forever. Whether it’s hosted Infrastructure as a Service (IaaS) through providers such as Microsoft Azure and Amazon Web Services (AWS) or Software as a Service (SaaS) offerings such as Office 365 and Google Apps.
Through all these big technological changes in the past few decades, OnBase has been a leader. First as an ECM vendor, then a champion of VM technology, and again as an early adopter of Cloud technology. When Cloud technology was still in its infancy, they created their own hosted OnBase solutions through OnBase Online, now also known as the Hyland Cloud. In recent years, Hyland has continued its investments in Cloud application offerings such as ShareBase and Governance Rules as a Service (GRaaS).
DataBank has long-held partnerships with clients who are hosted through the Hyland Cloud. We also have helped many clients migrate their solutions from on-premise to hosted Azure and AWS. As Hyland’s #1 partner and reseller in North America, with expert consultants for OnBase, Infrastructure, and Disaster Recovery, we are uniquely equipped to handle Cloud consultation.
“If you have not developed a cloud-first strategy yet, you are likely falling behind your competitors,” says Elias Khnaser, a VP Analyst at Gartner. Cloud-first doesn’t mean Cloud-only; Cloud-first means accounting for Cloud strategies and adopting them when appropriate. But leveraging Cloud solutions should no longer be an “if”, rather it’s a “when.”
DataBank helps takes the guesswork out of Cloud strategy and can help your organization to take this forest-level view to lead you through 2020 and beyond.
In my final article in this series, we will discuss specific Cloud strategies and how partnering with DataBank can help lead you where you need to be.