DataBank is a leading
document management company that provides comprehensive
digital document imaging,
document scanning,
ecm systems and
electronic document management software, and an array of
microfilm scanning services.
We have document scanning and digital document management expertise in numerous market verticals including Healthcare, Education, Financial Services, Government, and Back Office Business Services. Our document management software is recognized as an industry leading solution and all our document management services are backed by a 100% guarantee.
Our SAS 70 Type II certification covers document handling operations, digital document imaging, online document management, and document image transmission as well as a comprehensive set of internal operating standards. This SAS 70 Type II certification accomplishment provides our clients a level of protection and security that is currently not available through most document management service companies in our industry today.
We have a presence in major markets across the United States including locations in Washington DC, Baltimore, Philadelphia, New York, Boston, Detroit, Chicago, Houston, Dallas, Louisiana, San Francisco and Sacramento, California.
Our document management company has unequaled expertise in all areas of digital scanning and business document management. We have partnerships with industry-leading document management and electronic document management organizations from around the world.
Every educational institution, from high schools to graduate schools, have a common problem – effectively managing the amount of requests, retrievals, copying, and refilling paper transcripts. Transition to a paperless Registrar Office overcomes these challenges. Critical to establishing a paperless environment is the need to preserve and protect the confidentiality of these vital records.
In schools where an Electronic Document Management System does not exist, transcripts and other student records stored on paper, can be retrieved, scanned to a PDF file and then emailed to the requestor and then refilled once again. In other cases the archived transcripts may be stored on microfilm making retrieval difficult, time consuming, and sometimes they are just not found because the database or indexing information was not accurate. Additionally, as universities move in new directions to create an ePortfolio for students and graduates, digitized student transcripts are the essential element of the paperless transcript portfolio and paperless student records management.
At DataBank we have helped our clients go paperless by digitizing archived student and alumni records from as far back as 100 years and more. At DataBank we are a leading document management company providing comprehensive digital document imaging, document scanning, ECM systems and electronic document management software, and an array of microfilm scanning services. Our document scanning and digital document management expertise in helping schools manage student records is extensive and proven to provide high quality, cost-effective solutions.
In our highly secure SAS70 Type II production centers, We provide a comprehensive set of services that can manage documents of varying condition and quality, whether they are on paper or microfilm. In some situations, we have provided box storage of these documents at a DataBank facility. When needed, we will fulfill the request utilizing our fast, 24/7 access and scan on demand services, transmitting the documents via our secure web portal or our secure fax. Whether stored on microfilm or on paper, our services can meet your needs
With the application of our industry-leading image enhancement technology and our document conversion services to de-skew, de-speckle, and remove dark borders and our proven image handling methodologies, our clients can now produce high quality printed transcripts from electronic images, further elevating the school’s image and creating the paperless Registrar’s Office and paperless transcript environment they need and desire. When coupled with our paperless Admissions and paperless Financial Aid solutions, all Enrollment Management will realize the benefits of efficient and streamlined operations. What took our clients days to locate and retrieve a student record from the archives, now is provided as an instantaneous, over-the-counter paperless transcript service. Alumni have marveled at the responsiveness and quality of the service and the quality prints of archived transcripts they receive from the images created by our production facilities. Key Benefits of Digitized Transcripts – and a Paperless Registrar’s Office
• Archived student records can be stored off site freeing up much needed, valuable space.
• Since digitized records can easily be backed up regularly, security and disaster recovery, required elements for any organization today, are now vital parts of the solution
• Our web-based SaaS solutions, DataBank Online Services, free you from software and hardware maintenance without the need for capital expenditures
• Digitized and indexed transcripts can now become an integral part of the school’s document management system and further improve business processes.
• With improved customer service, the institution’s public image is further enhanced as an organization that is responsive to requests, responding in seconds, not days. We understand the importance of protecting confidential information and have helped records management and Registrar offices in their need to comply with FERPA and Gramm-Leach-Bliley regulations. Our SAS 70 Type II certification for all our production centers covers all document processing and handling operations, digital document imaging, online document management, and document image transmission as well as a comprehensive set of internal operating standards. This SAS 70 Type II certification accomplishment provides our clients a level of protection and security that is currently not available through most document management service companies in our industry today. In addition, our document management software is recognized as an industry leading solution and all our document management services are backed by our 100% guarantee.
We have a presence in major markets across the United States including locations in New York, Boston, Detroit, Chicago, Houston, Dallas, Louisiana, Washington DC, Baltimore, Philadelphia, San Francisco and Sacramento, California.
Our document management company has unequaled expertise in all areas of digital scanning and business document management. We have partnerships with industry-leading document management and electronic document management organizations from around the world. Learn more about how to manage your document more effectively with a paperless Registrar’s office as well as paperless Admissions and paperless Financial Aid offices, lower costs, and improve your organizations access to information with support from DataBank.
