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Every educational institution, from high schools to graduate schools, have a common problem - effectively dealing with the amount of requests, retrievals, copying, and refilling paper transcripts.

In some cases, transcripts and other student records are stored on paper, retrieved, scanned to a PDF file that is emailed to the requestor and then refilled once again. In other cases the archived transcripts are currently stored on microfilm that makes retrieval difficult, time consuming, and sometimes they are just not found because the database or indexing information was not accurate.

Additionally, as universities move in new directions to create an ePortfolio for students and graduates, a key component of the portfolio is the digitized student transcript.

At DataBank we have helped our clients digitize archived student and alumni records from as far back as 100 years and more. DataBank provides a set of services that can manage documents of varying condition and quality, whether they are on paper or microfilm. With the application of our industry-leading image enhancement technology to de-skew, de-speckle, and remove dark borders and our proven image handling methodologies, our clients can now produce high quality printed transcripts, further elevating the school’s image.

What took our clients days to locate and retrieve a student record from the archives, now is provided as an instantaneous, over-the-counter service. Alumni have marveled at the responsiveness and quality of the service.

Key Benefits of Digitized Transcripts
• Archived student records can be stored off site freeing up much needed, valuable space.
• Since digitized records can easily be backed up regularly, security and disaster recovery, required elements for any organization today, are now vital parts of the solution
• Digitized and indexed transcripts can now become an integral part of the school’s document management system and further improve business processes.
• With improved customer service, the institution’s public image is further enhanced as an organization that is responsive to requests, responding in seconds, not days.

Contact a DataBank Expert
Learn more about how to manage your document more effectively, lower costs, and improve your organizations access to information with support from DataBank. Call now: 800-873-9426 or contact DataBank today.

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