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Paperless & Automated Financial Aid

"Imagine being able to process FA applications
30 to 60 days sooner"

Our Document Management Solutions, Document Scanning Services, and Digital Mailroom Services have helped institutions overcome and eliminate the burdens associated with managing all paper submitted for Financial Aid and create a completely paperless Financial Aid department. With the challenges of responding to incoming requests for application status, changing government regulations and financing options – DataBank has helped institutions overcome these burdens with maintenance-free, paperless processing.       

Processing delays cause more inquiries, impact the view of the institution as a responsive organization, and delay incoming revenue streams.  DataBank’s Document Scanning Services, Business Process Automation, Electronic Document Management solutions, and paperless solutions have resulted in:

  • All Paper Processing Eliminated – No Mail to Open; No scanning, indexing, QC'ing, or storing documents – all submitted financial documents readily available and integrated electronically and seamlessly into your existing FA system – Go Paperless

  • Total Life Cycle Management of all FA Documents from the time they arrive at a Post Office until retention periods expire years later

  • Confidential Data Is Protected In One of the Industry’s Most Secure Environments - Valuable space is freed-up; file cabinets are eliminated, your vital, confidential documents are protected within DataBank’s SAS 70 Type II and PCI DSS certified facilities.

  • Quickly and Efficiently Manage the Entire Process – Processing is streamlined; pre-determined workflow rules automate many tasks, maintenance-free operation with our SaaS solution and the implementation of a paperless Financial Aid environment

Valuable Time Restored – FA counselors focus on higher level tasks, providing guidance to applicants, addressing their specific needs in a timelier, more efficient, effective manner.

Create a paperless office, lower operating cost, speed application processing, protect confidential information.
Contact a DataBank expert today.

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DataBank is a leading document management company that provides comprehensive digital document imaging, document scanning, ecm systems and electronic document management software, and an array of microfilm scanning services.

We have document scanning and digital document management expertise in numerous market verticals including Healthcare, Education, Financial Services, Government, and Back Office Business Services. Our document management software is recognized as an industry leading solution and all our document management services are backed by a 100% guarantee.

Our SAS 70 Type II certification covers document handling operations, digital document imaging, online document management, and document image transmission as well as a comprehensive set of internal operating standards. This SAS 70 Type II certification accomplishment provides our clients a level of protection and security that is currently not available through most document management service companies in our industry today.

We have a presence in major markets across the United States including locations in Washington DC, Baltimore, Philadelphia, New York, Boston, Detroit, Chicago, Houston, Dallas, Louisiana, San Francisco and Sacramento, California.

Our document management company has unequaled expertise in all areas of digital scanning and business document management. We have partnerships with industry-leading document management and electronic document management organizations from around the world.

Financial Aid regulations continue to evolve and change.  Managing these changes, incorporating them into financial aid processing that employs Business Process Automation, managing all of the required documents, creating a completely paperless Financial Aid process, and ensuring that new regulations are appropriately applied can be challenging. Student Services personnel and Financial Aid counselors already burdened with processing requests and creating packages have the added burden of responding to incoming requests for the status of their applications. Delays can cause more inquiries, impact the view of the institution as a responsive organization, and delay incoming revenue streams.

With Business Process management and a paperless Financial Aid process with Electronic Document Management (EDM), document and image processing are streamlined enabling your Financial Aid personnel to efficiently manage the entire process. With a paperless environment and rules-based workflow processing starting with a paperless Admissions process and flowing to a paperless Financial Aid process, they are able to rapidly review an applicant’s portfolio with all of the required financial information readily available in an electronic folder and accessible using their web browser. Information can retrieved from other in-house and external information systems and sources that are seamlessly integrated into one comprehensive system.   Our outsourced services and web hosted SaaS solutions are maintenance free and require no capital investment, thus freeing up your staff to focus on activities requiring their specific expertise in their paperless Financial Aid operation.

Standard rules, computations, and workflow processes can be automated based on the pre-defined rules and processes that you use today - your staff can then focus on higher level tasks and decisions and operate in a more collaborative and expeditious working environment for your entire Financial Aid department.

Key Benefits of a paperless Financial Aid process and Business Process Automation within a Financial Aid department:
• Frees up valuable time for financial aid counselors to provide guidance to applicants and to address their specific needs and answer their questions a timely, efficient, effective manner.
• Streamlines compliance to new government regulations and removes the burden associated with maintaining mandated changes
• Significantly speeds up preparation of financial aid packages and, thus, quickens the revenue cycle – our clients have seen a 30 to 60 day improvement in the process
• Creates a paperless environment and eliminates the labor and costs associated with paper, paper storage, photocopying, faxing, and filing.

Our SAS 70 Type II certification for all of our production centers covers document processing activities from the time documents are received, to document handling operations, digital document imaging, online document management, and document image transmission as well as a comprehensive set of internal operating standards. This SAS 70 Type II certification accomplishment provides our clients a level of protection and security that is currently not available through most document management service companies in our industry today.

As a leader in this industry, DataBank provides comprehensive portfolio of digital document imaging and document scanning services, ECM systems and electronic document management software, as well as an array of microfilm scanning and wide format engineering and aperture card scanning services.   We have document scanning and digital document management expertise helping implement paperless Admissions and Financial Aid offices.  Our document management software is recognized as an industry leading solution and all our document management services are backed by a 100% guarantee.

To learn more, contact DataBank to see how we can help you create a paperless office environment, from paperless Admissions to paperless Financial Aid manage your documents more efficiently, lower your operating costs, and improve your organization’s access to information in a highly secure environment.