Document Storage Services

Exceptional document storage services

What can you do about paper documents? Even the most efficient imaging systems still have paper retention requirements—including documents that you need to retain for other business purposes or for compliance with various regulations. These documents include patient records, legal documents, student records, HR personnel files, and more.

With our document storage services, we take responsibility for storing your documents securely at our facilities located conveniently throughout the country. Removing paper from your physical operation frees up valuable space. Plus, our document storage services leverage our knowledge of indexing and retrieval to provide fast access. In fact, we can retrieve and send back to you any stored document you request, electronically or via courier, within an agreed-upon time period. It's all part of our efficient, proven document storage services.

We help you get out of the paper storage business—one that requires significant amounts of physical, human, and financial resources. Now you can focus on your core business, not on processing, storing, or retrieving your valuable information from paper documents stored in cardboard boxes.

Mailbox management complements your solution

We also provide expert mailbox management services, which can handle your incoming documents efficiently, confidentially, and electronically. We collect incoming mail daily and pre, sort, and scan your incoming documents (e.g., college applications or credential documents), and then transmit them to you. Then DataBank maintains the paper originals using our efficient document storage services, so that it can be rapidly retrieved when you need the original. You don't have to touch the paper, create folders, make additional copies for distribution, purchase and maintain storage boxes, or purchase additional file cabinets. Instead, you can rely on DataBank and our proven methodology for handling paper-based documents quickly, efficiently, and confidentially.

Part of the bigger picture

Clearly, efficient document storage services are just one of the offerings we bring your organization. We help you handle all of your information more efficiently, including moving it from paper to digital format. DataBank can ease your transition, and guide you to a solution that is just the right size for your company—one that combines paper and digital documents, or that moves you to an all-digital document management system—while reducing your operating costs and providing you with significant business process improvements.

We can help you streamline your business applications by integrating scanning and document management to convert your information from paper documents while creating high-quality electronic documents that speed your processes and boost your competitiveness.

Electronic documents need storage too

We've highlighted our document storage services, which help you bring new efficiency to your paper-based documents. But what about your electronic documents? Where do you start in your search for electronic document storage? Let DataBank be your partner, so you can avoid the time and capital investment required if you design and maintain your own electronic content management system.

Our Internet-hosted technology, DataBank Online Services (DBOS) brings fast access, new efficiency, and complete confidentiality to your document storage by taking responsibility for storing, indexing, and protecting your digital documents.

Or keep your information in-house

Should you want to establish an in-house solution, we can also offer expert document management consultation, innovative design, and meticulous implementation that helps you establish a complete content management solution, including an efficient record management system. Our professionals provide the expertise for your specific business challenges, helping you plan and design the optimal solution. We help you implement digital scanning and establish a completely efficient digital workflow.

We know paper, electronic documents, microfilm, and more

At DataBank, we go far beyond paper-based document storage services to meet your complete imaging and information needs. Contact us today to talk about bringing new efficiency to your paper documents—and your entire organization.