Article written by Stephanie Onofri
Health Information Management is an operation-encompassing, code-intensive enterprise involving the planning and development of facility-appropriate information systems and health policies compliant with the regulations set in place by local, state, and federal governments as well as the medical facility in question. Endowed with the responsibility of maintaining accurate and updated health data, the efficiency of the HIM department pretty much dictates the efficient distribution of information throughout other departments and, therefore, the quality of healthcare administered to patients. But many departments still use paper or a combination of paper and electronic records to maintain data, and with the every-thickening web of regulation and the recent expansion of codes, keeping up with the accuracy of paper records becomes stifling. This is due to the fact that paper is handled manually, and manual processes are slower, more expensive, and more prone to error than their electronic counterparts.
Electronic Medical Records management allows for as much of the manual process as possible to be automated while maintaining current operating systems. In fact, the idea is not to maintain them, but to optimize them. Things like automated updates, simultaneous access to patient records by multiple authorized parties, and workflow automation are the ways in which health facilities are staying on target with their departmental goals.
Here are some of the optimizations that make it possible:
- Document Classification – the system uploads info and then classifies it into its specific area or discipline in the organization
- Advanced Capture – automatically identify documents that are being uploaded and pull index values off said document or barcodes
- Coding Workflow – Integration with OPTUM, 3M (coding solutions) allows for streamlines process and the creation of workflows
- Analysis Workflow – automatically route electronic charts to analysts within department
While some medical facilities are still unsure whether to switch to paperless health records management, industry leaders are benefitting from greater ROIs and reduced costs, and allowing for the reallocation of resources to more strategic activities to ensure greater levels of patient care.
Contact us to find out more about how Electronic Medical Records can boost your patient care and exponentially benefit existing processes. You can also read our case study below about records management!