You can manufacture cars and appliances, and you can manufacture Crocs and Snuggies (unfortunately), but you can’t manufacture employees. Or at least not intelligent ones. You have to go find those yourself, and they come with lots of paperwork, personal baggage, and weird smells. Some of those things are out of your control, but not all of them.
Managing employee files can be a drag and a half if you don’t have the right content management tools and organizational system. Storing and managing all those documents manually can cause a lot of frustrations and time wasted on trivial tasks or inefficient processes. Finding specific pieces of information or telling if anything is missing is difficult, and you need to be highly organized while keeping in mind compliance policies and regulations. It’s a lot to handle, but there’s software that can make it all a lot easier. It’s called Enterprise Content Management (ECM).
ECM is an extremely useful business software solution that helps store and organize your documents, as well as streamline your business processes. Basically, it makes your life a lot easier and your job go a lot faster. Here’s how:
- ECM is a great electronic records management solution that will organize your content in a way that makes it easily accessible to everyone who needs it at the same time. All the files you manage will be imported into your ECM system, which anyone with the proper clearance, in any location, can log in to and use. Documents will be searchable, so any specific pieces of information you need can be at your fingertips in seconds. Your human resources department will also be able to reduce the costs involved in having to print paper files, and bosses love reduced costs.
- ECMs integrate with other applications, such as your email or word processor, or your human resources information system. This allows you to access documents in a way that’s convenient to what you’re currently working on and better service your employees by addressing their needs quickly. You can also interface with programs you’re already familiar with instead of having to learn a whole new system.
- ECM helps you conform to compliance regulations by increasing visibility into the status of your employee files and automating document retention. Your ECM will notify you if employee files are missing any information so you can resolve any issues. It’ll also help you facilitate the lifespan of your documents by automatically taking appropriate action or verifying next steps with you.
These aren’t even all the benefits your human resources department can reap from content management solutions. There’s a lot of great tools for content management out there that you can use if you just know what they are. It’s time to show your employee files who’s boss. For more information on enterprise content management, download our Ultimate Guide to ECM below!