Copiers come in handy for many things:
- The obvious printing factor: It creates piles of paper mounds that you have to climb over just to get to the scanner.
- The amusing factor: When you’re bored at work and use it to scan absurd pictures of your face.
Why deal with coping paper files when you can efficiently scan your back files and capture your data so it can permanently be stored electronically? Just as scanners come in all shapes and sizes to meet various needs, so do options for handling your information electronically. Eliminating paper can lower expenses, increase productivity, free up storage space, and provide a secure environment for your important information.
But paper is not the only thing that you should capture. Even when your important data is stored electronically, it might be scattered across file shares, shared and personal email inboxes, fax servers and other business systems. Not only does this create data silos, but it spurs huge security issues.
It’s much better to properly store and organize all of your documents together in one central repository that you can better control. AIIM recently surveyed organizations using paper-free processes. Below are 3 stats stated by AIIM that’ll have you considering scanning and data capture for a centralized solution:
1. “59% achieved payback in less than 12 months, including 28% in less than 6 months.”
Paper processes are very expensive compared to scanning and data capture. Not only do you have to worry about the cost of paper, shipping, and storage, but you also have to add the time employees spend processing and distributing paper documents.
By scanning your paper and creating one central repository that can be utilized across multiple departments, you can significantly decrease shipping costs and reduce the cost of file storage, licensing, training and overall support.
2. “43% stated that they respond faster to their customers.”
Paper can fly into offices from basically anywhere, making it overwhelming and difficult to track down important files. Scanning and managing your files in one central repository can help eliminate bottlenecks and put important information at your fingertips, no matter where you are. It allows you to improve cycle time and boost productivity by enabling better communication and collaboration.
3. “As a result, 57% are looking to automate more manual processes.”
Organizations are so pleased with their paper-free processes that they want to continue implementing the processes throughout their entire enterprise. With an increase in productivity and complete, better monitoring of workflow and improved visibility, there’s no stopping automation.
You can reap the benefits of a paperless office too. For more information, check out our webinar recording below – “What Does Paperless Really Mean?”.